Secretary to The Ambassador
2 weeks ago
YOUR NAME)
1. Job Summary
Primary duties include: scheduling, prioritizing and managing the agenda of the
Ambassador, liaising with Officers, drafting and editing English correspondence,
managing all incoming and outgoing calls to/from the Ambassador, arranging functions
at the official residence (prepare menu cards, table cards, seating plan etc), arranging
business travel of the Ambassador, maintaining an accurate electronic and manual filing
system, managing various aspects of diplomatic and social events hosted by the
Ambassador, drafting Ambassador’s tweet and advising on a good management of
Ambassador’ Twitter.
2. Expected commencement date of Employment
May 1, 2024 (TBD, with the first three months of probation period.)
3. Requirements/Qualifications
- Canadian citizenship or permanent resident status in Canada
- Dual citizenship between Japan and another country is not permitted
- A post-secondary degree or diploma
- Minimum of three years of experience as an executive/administrative assistant for a
senior level executive
- Excellent organizational skills and ability to prioritize
- Excellent professional communication skills, both written and verbal
- Strong command of professional: reading/writing/editing/speaking
- French and Japanese language skills would be an asset
- Proficient in Microsoft (MS) Word, Outlook, Excel and PowerPoint
- Have a pleasant and service-oriented personality and professional demeanor
- Engage in teamwork
- Flexibility and ability to adapt to a fast paced environment
4. Work Conditions and Benefits
- Location of the work will be at the Embassy of Japan in Ottawa
- Working hours: 09:00 - 17:00, Monday - Friday (except Embassy holidays)
*Overtime may be requested on occasional basis, including where the Embassy and/or
the Ambassador hosts extraordinary events and dignitary visits happen
- Leave: annual leave with pay, sick leave with pay, in accordance with the Embassy rules
- Benefit: Long-term Disability Insurance, Dental Insurance and Medical Insurance,
Workplace Safety Insurance, after three months of employment, in accordance with the
Embassy rules
- Salary: to be determined at the time of employment according to skills and experiences
and experience best match the requirements of the position according to the judgement
of the Embassy will be contacted for further screening process. This further process will
include a written examination and in-person interview at the Embassy.
**Job Types**: Full-time, Contract, Permanent
**Salary**: $3,800.00-$4,100.00 per month
**Benefits**:
- Dental care
- Disability insurance
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
**Job Types**: Full-time, Permanent, Fixed term contract
**Salary**: $3,800.00-$4,100.00 per month
**Benefits**:
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2024-03-12
Expected start date: 2024-05-01
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