Documentation Control Coordinator

4 weeks ago

Pembroke, Canada MED-ENG & PSP - THE SAFARILAND GROUP Full time

TOGETHER, WE SAVE LIVES

Reporting to the Plant Manager of the Pembroke facility, the Documentation Control Coordinator provides support to the location along with its associates up to and including Documentation Control, plant MRO Buying, Health and Safety Coordination and other administrative duties to support the business.

**Duties & Responsibilities**:
Documentation Control
- Documentation updates, manages database to ensure proper revision control, manages documentation libraries on the production floor, prints new revisions based on Engineering Change notices.
- Manages the documentation libraries throughout the facility.
- Prepares training attendance forms for doc changes based on Engineering Change Notices for ongoing production training and awareness. Coordinates document training activities with Production Manager.
- Uploads and manages training records within QPulse.
- Key participant in both internal and external audit activities.
- Manages employee training databases, including Q-Pulse and training matrices, working with plant and production management to ensure that yearly process and equipment recertification training exercises remains to-date.
- Assists maintenance and manufacturing engineering with document creation, processing changes and updates for new and existing equipment, (WI’s, MI’s, LOTO) as required.

Plant MRO Buying
- Creates PO’s for all Plant / Production consumeables, production supplies, health and safety supplies, production small tools, office, maintenance, kitchen and sanitary / cleaning supplies, sewing machine parts, and equipment consumables eg needles, oil etc.
- Creates PO’s and tracks for receipts of non-evident goods for all Plant related preventative and maintenance services, eg snow plowing, grass cutting, Compressor / Dryer quarterly maintenance, Roof top HVAC units, Cleaners, Garbage and Recycling pick up.

Health and Safety
- Health and Safety Team member, prepares minutes, maintains SDS sheets, coordinates monthly inspections, and helps co-ordinate legislative requirements, eg. LOTO audits, training.
- Reports weekly and monthly H&S activities and tracks actions and outstanding health and safety initiatives.
- Assists maintenance with scheduling of mandatory equipment inspections, recertifications of lifts and equipment training.

Plant Support
- Works with Human Resources to on-board new employees in the way of orientation, onboarding and training records are completed.
- Manage the employee training databases, including Q-Pulse and training matrices, working with plant and production management to ensure that yearly process and equipment recertification training exercises remains to-date.
- Assist with arranging special events, coordination of HR driven activities and all staff initiatives.
- Coordinates yearly legislated training activities on policies and procedures and other as necessary, eg, WHMIS.
- Manages petty cash fund, cheques, prepares receipts and monthly summary to finance.
- Tracks invoices for PO’s, prepares receipts for non-evident goods to ensure received in ERP and sent along to finance for payment.
- Manages kitchen supplies, maintains coffee machines and other kitchen equipment.
- Participates in the social committee and assists with plant tours and activities.
- Maintains headcount list, key holder list, security access list, emergency call out list, vendor and contractor lists and Business Continuity plans.
- Participates in special projects as required.

**Qualifications**:

- Grade 12 or equivalent.
- A minimum of 3 years working in an administrative role
- Minimum 2 years’ experience in an ISO Certified Manufacturing Environment.
- Proficient with computers and Microsoft programs such as Excel, Word and PowerPoint

The Safariland Group believes in the benefits of a diverse workforce and is committed to equal opportunity and affirmative actions. We pride ourselves on hiring and developing the best people, without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.

All employment decisions are solely based on the applicant's qualifications as they relate to the requirements of the position.

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