Education Program Associate

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
8:30 am to 4:30 pm

**Education Level**
2 years Community College diploma or related field.

**Career Level**
Requires 3 years of expeirence.

**Department, Unit or Project Description**:
Reporting to the Manager of Education Enterprise of The Department of Family Medicine (DFM), the Education Associate (EA) provides administrative and overall support to PGY1 and PGY2 Hamilton residents and curriculum, as delegated.

Program support includes scheduling and supporting the InQuiry and Mental Health Behavioural Sciences academic curriculum for Hamilton residents, and additional administrative faculty and resident support as required.

**Job Summary**:
Responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

**Purpose and Key Functions**:

- Develops, plans, and coordinates rotation schedules for qualified residents at multiple sites.
- Coordinates the Canadian Residency Matching System with the objective to match all available learner spots to ensure the viability of the program.
- Facilitates the evaluation process for preceptors and students. Compiles evaluation results and brings negative evaluations forward for review.
- Plans and coordinates education events, tutorials, academic half days and other learning and research initiatives.
- Ensures that the appropriate venues and catering are provided and books transportation and audio-visual equipment as required.
- Writes a variety of documents including, but not limited to, correspondence and minutes.
- Develops budgets for various events and submits to manager for approval.
- Monitors budgets and reconciles accounts, completes financial forms including travel expense reports, advances and electronic cheque requisitions, purchase orders and journal entries.
- Contributes to the design and development of banners, presentations and other promotional materials for use at various events.
- Attends and participates in meetings.
- Responds to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Maintains confidentiality of information.
- Sets up and maintains filing systems, both electronic and hard copy.
- Updates and maintains information in databases.
- Acts as liaison between faculty, staff and students to ensure the timely communication of information.
- Sets up, uses, and troubleshoots teleconferencing and videoconferencing equipment.

**Requirements**:
**Education**: 2 year Community College diploma in Office Administration or related field.

**Experience**: Requires 3 years of relevant experience.

**Additional Information**:
**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

**Hybrid Work Language**

To ensure an ongoing and vibrant University community that meets the needs of our

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