Sourcing Specialist

2 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 39239

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Purchasing & Materials Management, Purchasing Client Services

**Work Location**:Metro Hall, 55 John Street

**Job Type & Duration**:Full-time, Permanent Vacancy

**Hourly Rate and Wage Grade**:$45.08 - $49.41,
** **TF0559, Wage Grade 14

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 11-Aug-2023 to 25-Aug-2023

The
**Purchasing & Materials Management Division** is a critical function within the
**City of Toronto**’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

**Job Summary**:
To lead the implementation of the strategic souring initiatives. To establish contracts with suppliers based on research, statistical data, trend analysis, and determination of commodity price fluctuations.

**Major Responsibilities**:

- Executes strategic sourcing initiatives, in accordance with category strategies determined by the Category Management Leads and Category Managers.
- Assists internal clients with requirement gathering, strategic sourcing activities, benchmarking and gathering supplier performance information.
- Develops and executes Request for Proposal, Request for Quote, and negotiable Request for Proposal (nRFP) under the supervision of the Category Management Leads.
- Analyzes complex data, and examines the market and competitive environment to identify sourcing opportunities.
- Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information.
- Researches information on price changes of specific commodities to assist in the strategy and to estimates future inflation costs and feasibility of extending contracts where options exist.
- Evaluates supplier-responses and supports the Category Managers and Category Management Leads through negotiations.
- Provides project management and change management support to ensure successful implementation of sourcing strategies.
- Supports Category Management Leads and the Divisions in the development and execution of strategic sourcing strategies.
- Collaborates with client stakeholders to ensure goods and services are purchased on contracts.
- Collects data, and analyzes and compares key performance indicators to leading practice benchmarks.
- Establishes contracts with suppliers and conducts performance review meetings in accordance with the Supplier Relationship Management Policies and Procedures.
- Supports market soundings and activities including drafting all meeting minutes for market soundings, participating in discussions, summarizing findings, and developing presentations.
- Leads internal requirements gathering including; usage, equipment, building, and quantity.
- Identifies all existing contracts using SAP and through coordinating with vendor stakeholders.
- Coordinates requirements gathering from all divisions and clarifies information provided.
- Compiles requirements from prior year solicitations to validate against internal/vendor requirements information.
- Participates in weekly project status meetings, tracks progress against action items and provide updates.
- Develops annual spend analysis over last 5 years using software including Ariba and SAP. Validates spend with divisions to update baselines.
- Drafts nRFP documents and posts and maintains them on Ariba. Coordinates with Category Management Lead and project teams to draft all components of the nRFP document including the development of the Sourcing Project.
- Coordinates responses to vendor questions and addendums. Drafts and issues Addenda documents. Develops Evaluation Scoring Templates using established matrices to conduct performance evaluations.
- Leads the performance evaluation process including drafting performance surveys, reviewing and scoring evaluators, participating in final technical scoring, and developing scoring summaries for review and finalization.
- Reviews Pricing Evaluations submissions for accuracy and compliance.
- Summarizes pricing and develops cost analysis using engineering estimates. Finalizes Cost of Services Scores.
- Drafts and issues successful/unsuccessful letters to proponents.
- Verifies financials against baseline estimates and pricing submission to update financial impact table.
- Prepares the Strategic Sourcing Closeout Report for Division Heads' for review and approval.
- Coordinates lessons learned sessions for

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