Fellowship Program Administrator

4 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:08/01/2023
**Req ID**: 31040
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Psychiatry
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00052344

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As Fellowship Program Administrator, you will work collaboratively with team members and the Program Director to support Canada’s largest fellowship program in Psychiatry. Serving as the primary point of contact, youwill respond to all fellowship program related inquiries for a variety of stakeholders, nationally and internationally. You will liaise with trainees and faculty to coordinate program activities, assist with the execution of events and provide a wide array of program support. Your outstanding organizational skills and clear and effective communication skills will contribute to the ongoing success of the fellowship program.

**Your responsibilities will include**:

- Acting as the first point of contact, responding to inquiries and redirecting to other staff or faculty as appropriate
- Providing detailed information to students on program and/or course requirements
- Liaising with students and faculty to coordinate rotation and program schedules and program activities
- Updating, monitoring and maintaining trainee records and generating reports
- Scheduling committees, taking meeting minutes and coordinating agendas, materials, action and follow-up items

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum two years of related experience preferably in an educational environment
- Experience supporting academic or educational programs and coordinating program schedules
- Experience coordinating events and supporting committees
- Experience drafting correspondence and maintaining databases and generating reports
- Advanced proficiency in MS Office Suite, learning management systems, web conferencing platforms and survey tools
- Excellent communication skills, both verbal and written
- Excellent time management skills and ability to set priorities and meet concurrent deadlines
- Proven accuracy and attention to detail, creativity and resourcefulness
- Excellent organizational skills, demonstrated diplomacy, judgment, and initiative

**Assets (Nonessential)**:

- Experience supporting medical education training programs
- Experience working with Quercus and POWER

**To be successful in this role you will be**:

- Approachable
- Organized
- Proactive
- Resourceful
- Team player

**Closing Date**: 08/10/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

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