Bilingual Property Services Coordinator

5 months ago

Montréal, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

SUMMARY

The **Property Service Coordinator **is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

**Operations**:

- Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
- Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
- Completes forms as required for various departments - such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
- Develops scopes of work and requests quotes from service providers where required.
- Uploads all applicable documentation to work orders for reporting and auditing purposes.
- Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
- Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
- Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
- Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
- Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

**Health and Safety**:

- Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
- In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
- Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
- Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
- Completes all corporate safety training.
- Sends, receives, reviews, and tracks H&S documentation.
- Manages time & space of building activities to ensure no conflicting safety hazards.
- Verifies client security requirements and ensures service providers are compliant prior to entering client space.

**Communication/Customer Services**:
Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
- Establishes and maintains working relationships with Clients and service providers.
- Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

**Service Contracts / Financial Management**:

- Reviews demand work orders to determine if billable or non-billable.
- Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
- Prepares accurate information and various reports for Finance and Management as requested.
- Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS
- High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
- Excellent interpersonal skills.
- Strong customer-oriented skills.
- Good communication skills (verbal/written).
- Ability to work collaboratively within a team environment.
- Ability to work on numerous concurrent tasks and client requests.
- Knowledge of tendering processes as asset.
- Good computer skills, Microsoft Office & Oracle Cloud an asset. Knowledge of financial management software an asset.

**Licenses and/or Professional Accreditation**
- None required.

  • Bilingual Property Services Coordinator

    2 days ago

    Montréal, QC, Canada BGIS Full time

    **Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...

  • Property & Casualty - Bilingual Underwriter

    5 months ago

    Montréal, Canada Trisura Guarantee Insurance Company Full time

    At Trisura, we expect more because we believe it can be done better. We are a young, growth oriented team with a commitment to exceptional talent and have been named one of Canada’s Top Small and Medium Employers since 2017. Our growth and our entrepreneurial style, niche market position and development opportunities ensure that our people see the results...

  • Property Services Coordinator Ii

    5 months ago

    Montréal, Canada BGIS Full time

    Who We Are SUMMARY The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract...

  • Property Manager

    5 months ago

    Montréal, Canada AEDN Realty Full time

    _**About Us**_ - AEDN Realty is a private real estate investment company founded in 1950. AEDN assets include equity interests in multi-family, industrial, retail, student housing and commercial properties across Canada and the US. AEDN also engages in development and management of retail, commercial and residential properties._ We are looking to hire a...

  • Bilingual Property Claims Adjuster

    3 weeks ago

    Montréal, Canada Crawford & Company Full time

    Job SummaryWe are seeking a skilled Claims Adjuster to join our team at Crawford & Company. As a Claims Adjuster, you will be responsible for assessing property damage claims and negotiating settlements in accordance with provincial licensing requirements. Key ResponsibilitiesConduct loss investigations and negotiate settlements in accordance with provincial...

  • Marketing Coordinator

    5 months ago

    Montréal, Canada Castle Property Management Full time

    **About Us**:Castle Property Managementis a leading Airbnb management company dedicated to delivering exceptional experiences for property owners and travelers alike. We specialize in optimizing property listings, managing bookings, and providing top-notch guest services. Our team is passionate about hospitality, technology, and creating memorable stays for...

  • Innovation and Marketing Coordinator

    5 months ago

    Montréal, Canada Castle Property Management Full time

    **About Us**:Castle Property Managementis a leading Airbnb management company dedicated to delivering exceptional experiences for property owners and travelers alike. We specialize in optimizing property listings, managing bookings, and providing top-notch guest services. Our team is passionate about hospitality, technology, and creating memorable stays for...

  • Innovation and Marketing Coordinator

    5 months ago

    Montréal, Canada Castle Property Management Full time

    **About Us**:Castle Property Managementis a leading Airbnb management company dedicated to delivering exceptional experiences for property owners and travelers alike. We specialize in optimizing property listings, managing bookings, and providing top-notch guest services. Our team is passionate about hospitality, technology, and creating memorable stays for...

  • Property Manager

    5 months ago

    Montréal, Canada Realstar Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. What we offer to employees -...

  • Property Manager

    5 months ago

    Montréal, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Services Coordinator

    1 week ago

    Montréal, QC, Canada BGIS Full time

    **Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...

  • Bilingual Property Management Receptionist

    2 weeks ago

    Montréal, QC, Canada InterRent REIT Full time

    The Opportunity This excellent career opportunity is open to a positive and hardworking individual with excellent communication skills who wishes to be part of an energetic team in a fast-paced environment. In this role as Property Administrator, you will be completing a variety of tasks while working closely with the regional offices. **Responsibilities...

  • Property Administrator

    3 weeks ago

    Montréal, QC H2W 1Z5, Canada MTRPL Full time

    Job description **Company Description** MTRPL is a real estate company based in Montreal, QC. Specializing in the investment, development and management of mixed-use assets, MTRPL focuses on transit-oriented development in high-density neighborhoods with abundant foot traffic. Our mission is to build spaces that combine design, utility and...

  • Guest Service Assistant Manager

    5 months ago

    Montréal, Canada Castle Property Management Full time

    **Job Title**: Guest Service Assistant Manager **Location**: Montreal, Quebec **Company Overview**: Castle Property Management Inc is a leading short-term rental property management company based in Montreal. We specialize in providing exceptional experiences to guests while maximizing the value and efficiency of our clients' properties. **Position...

  • Property Administrator

    2 months ago

    Montréal, QC, Canada Vista Properties Full time

    We're seeking a dedicated and organized Property Administrator to join our team in downtown Montreal, in a new apartment building. **Position**: Property Administrator **Location**: Downtown Montreal, QC **Type**: Full-time in-person position **Key Responsibilities**: - Assist in the day-to-day operations of residential property management, alongside...

  • Residential Property Manager

    3 months ago

    Montréal, QC, Canada AEDN Realty Full time

    _**About Us**_ - AEDN Realty is a private real estate investment company founded in 1950. AEDN assets include equity interests in multi-family, industrial, retail, student housing and commercial properties across Canada and the US. AEDN also engages in development and management of retail, commercial and residential properties._ **Duties and...

  • Property Administrator

    5 months ago

    Montréal, Canada Triovest Realty Advisors Inc. Full time

    Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Montreal. The Property Administrator will be responsible for property management support and administrative functions for an office portfolio. The successful individual will develop and maintain relationships with clients, tenants,...

  • Property Administrator, Bilingual

    5 months ago

    Montréal, Canada The Skyline Group of Companies Full time

    Looking for a chance to make your mark in a fast-paced, professional and fun environment? Our Property Administrators are responsible for providing administrative support to the Retail Property Management team through data entry of all retail tenant related information, reviewing monthly reports, and preparing notices while maintaining our shared goal of...

  • Property Manager

    5 months ago

    Montréal, Canada Cogir Full time

    Founded in 1995, Cogir Immobilier has more than 8,000 employees who are passionate about real estate. Motivated by our constant desire to give meaning to real estate, we seek to humanize, create and surpass ourselves in order to design pleasant, functional living environments that reflect the people who occupy them. **: The property manager is in charge of...

  • Gestionnaire Immobilier

    5 months ago

    Montréal, Canada Vista Full time

    _// ENGLISH VERSION BELOW // _ **Gestionnaire immobilier - Propriétés industrielles et commerciales** Type d'emploi : Temps plein Salaire : À partir de 70 000,00 $ par an Nous sommes une société immobilière innovante et dynamique à la recherche **d'un(e) gestionnaire immobilier** pour rejoindre notre équipe basée à...