Executive Associate

2 weeks ago

Edmonton, Canada CapitalCare Full time

**Executive Associate (CAP0003BK)**

**Primary Site**: Corporate Services

**Department**: Executive Administration

**Position Type**: Regular

**Group**: OOS - NM

**FTE**: 1

**Average Weekly Hours**: 38.75

**Shift**: Days

**Shift Hours**: 0800 - 1615 Hours

**Unposting Date** Nov 19, 2023

**Description**:
Reporting to the Chief Operating Officer (COO) the Executive Associate (EA) provides comprehensive administrative and office support for the COO’s office.
This role works on short and long-term assignments for a variety of program initiatives and issues. The EA has administrative, information management, issues management and project management responsibilities.

This position coordinates CapitalCare initiatives/assignments by responding to action requests, reviewing and assessing correspondence directed to the COO, briefing the COO on administrative issues that may affect CapitalCare, and supporting corporate initiatives by reviewing administrative requirements, and compiling and summarizing background information.

The EA also performs a variety of administrative functions for the COO including scheduling, preparing correspondence and documents, preparing meeting packages and developing agendas for leadership meetings and executive committees including minute taking, as well as coordinating and monitoring various financial matters.

**Salary is according to CapitalCare's Professional Pay Grid.**

**Qualifications**
**1. Education & Experience**
- Minimum 5 years administrative/secretarial experience, preferably in a healthcare setting.
- Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
- Ability to indirectly or functionally supervise, coach, and mentor other Administrative Support staff.
- Strong knowledge of political sensitivities and the diverse interests of various internal/external stakeholders.
- Ability to anticipate needs and action appropriately.
- Excellent oral and written communication skills with a strong ability to draft correspondence.
- Excellent organizational skills and ability to independently prioritize own workload.
- Acts in a professional manner in dealing with the public, management, staff and other departments.
- Maintains confidentiality and discretion.
- Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.
- Knowledge of broad office policies and procedures as well as applicable legislation (e.g. Freedom of Information and Privacy (FOIP)).

**2. Preferred**:

- Training or experience in project management and financial management.
- Working knowledge of Oracle (PeopleSoft, MarkView).
- Proficiency in developing databases and/or advanced Excel spreadsheets and reports.
- Knowledge of applicable policies, procedures and systems (e.g. staffing policies and systems, payroll procedures, financial policies and systems).

**COMPETENCIES AND PERSONAL ATTRIBUTES**
**Personal Attributes**:

- Strong communication and solid interpersonal skills.
- Is able to problem solve to ensure positive win-win outcomes, for families, residents and staff.
- Uses organization vision, mission and values as the foundation for explaining the person centered care relationship to staff and Managers.
- Involves staff and Managers in resolving complex problems that require them to think broadly, is collaborative in achieving results.
- Remains calm in crisis situations, using techniques to deescalate the situation.

**Hiring Requirements**:

- The following must be provided prior to your first day of work:_
- **Security Screening**:_
- Satisfactory criminal record check and/or Vulnerable Sector Search (as applicable based on position). Additionally, all employees have an ongoing duty to disclose any charges or convictions to CapitalCare._

©2021 CapitalCare

Pay: $27.93-$37.29 per hour

Schedule:

- Monday to Friday

Work Location: In person

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