Department Administrator

5 months ago


Montréal, Canada Aylo Careers Full time

Established in 2004, we are a tech pioneer offering world-class adult entertainment and games on some of the internet's safest and most popular platforms. With the support of an international team of dynamic and collaborative innovators, we are on a mission to enable safe user experiences and empower our communities by celebrating diversity, inclusion, and expression — all while maintaining robust trust-and-safety protocols.

Reporting to the VP of Data and Infrastructure, the Department Administrator is responsible for helping coordinate Infrastructure tasks and provides administrative support for all the teams within the department.

**What you'll be doing**:

- Communicates and works directly with department directors and managers helping them with their deliverables.
- Produce expense reports for department directors and managers in timely manner.
- Coordinate and schedule meetings between business units, vendors, and partners, create agendas and take detailed minutes - follow up on action items when needed.
- Organize department corporate events, summits, and activities.
- Manage shipping requests for the department, including coordinating with customs brokers and agents.
- Working with the corporate communication team to process and send maintenance notices to global offices, ensure all information is accurate and that no scheduling conflicts are occurring.
- Prepare reports and help review documents for department leaders.

**What you'll need to be successful**:
**Must Haves**:

- 2-3 years' experience in a similar role
- Excellent written and oral communication skills (English and French)
- Superior organizational skills
- Analytical problem solver
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Ability to learn quickly and self-educate
- Sense of initiative and resourcefulness

**Nice to Haves**:

- Knowledge or IT/Technology basics, an asset
- Experience with ServiceNow, DynamicPoint, SharePoint, JIRA, an asset

**As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees**

**In this role you may be exposed to adult content



  • Montréal, QC, Canada Concordia University Full time

    **Position Number**:50013261 / P5991 **Department**:Office of the Dean, Faculty of Arts and Science **Grade**:PE538-13B **Campus**:Sir George Williams (Downtown) **Salary**:$101,830.00 - $118,099.00 per annum **Union/Association/HR Policy**:ACUMAE **Posting deadline**:September 30, 2024 Recognized as Canada’s top university under the age of 50, and one...

  • Office Administrator

    5 months ago


    Montréal, Canada Baker Tilly Canada Full time

    **Office Administrator - Resource Department** **Montreal, Quebec, Canada**: Current Opportunities Baker Tilly Montreal is looking for an Office Administrator to join our Resource Group. We offer a unique space to come in to work every day, physically or remotely. We offer you a lot of flexibility on where you work, when you work and how you work. We have a...

  • Department Assistant

    3 months ago


    Montréal, QC, Canada Concordia University Full time

    **Position Number**:50001033 / P2291D **Department**:Supply Chain and Business Technology Management **Grade**:GR08 **Campus**:Sir George Williams (Downtown) **Salary**:$31.14 - $37.47 per hour **Union/Association/HR Policy**:CUSSU **Posting deadline**:September 6, 2024 Recognized as Canada’s top university under the age of 50, and one of Montreal’s...


  • Montréal, Canada Desjardins Ste-Adele Marine Inc. Full time

    **Full job description**: Serving the Sainte-Adèle region, Desjardins Marine is a leading company that offers new and used vehicles in the nautical and motorized sector, as well as several other accessories. Desjardins Marine has a workforce of around thirty employees and offers a dynamic and professional work environment. **Description**: Under the...

  • Office Administrator

    1 month ago


    Montréal, QC, Canada Baker Tilly Canada Full time

    **Office Administrator - Tax Department** **Montreal, Quebec, Canada**: Current Opportunities Baker Tilly Montreal is looking for a Office Administrator to join our Tax Group. We offer a unique space to come in to work every day, physically or remotely. We offer you a lot of flexibility on where you work, when you work and how you work. We have a great team...


  • Montréal, Canada Hood Packaging Corp Full time

    Under the responsibility of the Manufacturing Manager, the Department Manager is responsible for the overall operation of their department, including safety, productivity, quality, efficiency, training and personnel management as well as for the supply and control of all raw material and consumables used in the department. More precisely, - Manage the...


  • Montréal, Canada Desjardins Ste-Adele Marine Inc. Full time

    **MAIN DUTIES are listed below, but the incumbent may be assigned to other duties.** - Establish the objectives of your department in collaboration with your superior and achieve them. - Manage the annual operating budget of your department. - Monitor the reports and sales productivity of your department. Develop and use a sales loss tracking report for your...


  • Montréal, QC, Canada Hood Packaging Corp Full time

    **Ce poste nécessite que la personne soit bilingue; anglais / français, oral et écrit. **Des discussions fréquentes soit par écrit ou verbal avec des fournisseurs, des clients et des collègues anglophones seront nécessaires.** Under the responsibility of the Manufacturing Manager, the Department Manager is responsible for the overall operation of...


  • Montréal, Canada Mad Science Group Full time

    Who we are: With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every...

  • Administrator

    5 months ago


    Montréal, Canada Sowingo Full time

    **Position**: Administrator **Seniority Level**: Entry Level **Employment Type**: Full-time **Location**:Toronto, ON (Hybrid) **Who We Are**: We are a team of in-house engineers, sales professionals, doctors, and designers who are building software for the future of dentistry. Our unique product services a market with ultimate potential and we are looking...


  • Montréal, Canada Cree Board of Health and Social Services of James Bay Full time

    Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery. **SPECIFIC FUNCTIONS** Contributes to the regional clinical coordination for the continuity of health care and all logistic required for the population of Eeyou Istchee by promoting,...


  • Montréal, Canada Impark Full time

    **Description**: The Administrative Assistant performs a variety of clerical tasks to support various departments at the corporate office. Depending on the needs of the assigned department, the Administrative Assistant is responsible for greeting and assisting visitors, completing assigned projects, filing and record keeping, and general office...


  • Montréal, Canada RGA Full time

    **Position Overview** Reporting to the Team Leader, In Force administration, the In Force Administration Analyst is responsible for processing transactions on existing insurance policies, quality control of transaction files received from clients, and analyzing and resolving transactions rejected by the automated processing system. They will collaborate with...

  • Intern, Administration

    5 months ago


    Montréal, Canada RGA Full time

    **Position Overview** The mission of the Administration department at RGA is to provide internal and external business partners with quality data on a timely basis. This is a fantastic opportunity to join a market leader in reinsurance, where you can receive support to develop your career and be autonomous. We offer comprehensive training and continuous...


  • Montréal, Canada Lantic Inc. Full time

    WHY JOIN LANTIC? - It's simple: we strive to be a great company to partner with, work for and invest in, offering best-in-class portfolio of natural sweetener solutions. - With over 130 years of experience, we have proven that we are committed to creating lasting brand connections and long-term business partnerships. - We stand proud of our heritage, and as...


  • Montréal, Canada Lantic Inc. Full time

    WHY JOIN LANTIC? - It's simple: we strive to be a great company to partner with, work for and invest in, offering best-in-class portfolio of natural sweetener solutions. - With over 130 years of experience, we have proven that we are committed to creating lasting brand connections and long-term business partnerships. - We stand proud of our heritage, and as...


  • Montréal, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...


  • Montréal, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • System Administrator

    5 months ago


    Montréal, Canada Leger Full time

    WHO WE ARE Founded in 1986, Leger empowers its clients to make better decisions by providing the highest-quality market research and data analytics in North America. Joining our company means joining a team of 600 passionate people who are committed to their work. We are the largest Canadian-owned market research and analytics company, with 8 offices across...


  • Montréal, Canada Vacances Air Canada Air Canada Vacations Full time

    **TITLE**: IT, SYSTEMS ADMINISTRATOR **DEPARTMENT**: Information Technology **LOCATION**: Montreal **SCOPE**: Reporting to the Systems Administration Team lead, the Systems Administration team is part of the larger Information Technology team which provides all technological tools and services to internal teams and departments. IT works closely with all...