Department Administrator

7 months ago


Montréal, Canada Aylo Careers Full time

Established in 2004, we are a tech pioneer offering world-class adult entertainment and games on some of the internet's safest and most popular platforms. With the support of an international team of dynamic and collaborative innovators, we are on a mission to enable safe user experiences and empower our communities by celebrating diversity, inclusion, and expression — all while maintaining robust trust-and-safety protocols.

Reporting to the VP of Data and Infrastructure, the Department Administrator is responsible for helping coordinate Infrastructure tasks and provides administrative support for all the teams within the department.

**What you'll be doing**:

- Communicates and works directly with department directors and managers helping them with their deliverables.
- Produce expense reports for department directors and managers in timely manner.
- Coordinate and schedule meetings between business units, vendors, and partners, create agendas and take detailed minutes - follow up on action items when needed.
- Organize department corporate events, summits, and activities.
- Manage shipping requests for the department, including coordinating with customs brokers and agents.
- Working with the corporate communication team to process and send maintenance notices to global offices, ensure all information is accurate and that no scheduling conflicts are occurring.
- Prepare reports and help review documents for department leaders.

**What you'll need to be successful**:
**Must Haves**:

- 2-3 years' experience in a similar role
- Excellent written and oral communication skills (English and French)
- Superior organizational skills
- Analytical problem solver
- Ability to effectively prioritize and execute tasks in a high-pressure environment
- Ability to learn quickly and self-educate
- Sense of initiative and resourcefulness

**Nice to Haves**:

- Knowledge or IT/Technology basics, an asset
- Experience with ServiceNow, DynamicPoint, SharePoint, JIRA, an asset

**As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees**

**In this role you may be exposed to adult content



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