Legislative Clerk

3 days ago

Kelowna, Canada City of Kelowna Full time

**Position Details**:

- Posting Information**Posting Number**
- CK53107P**Position Title**
- Legislative Clerk**No. of Staff Required**
- 1**Position Type**
- FT**If Term position, enter length of Term in months**
- N/A**Position Groups**
- CUPE Civic**Division**
- City Clerk (DV120)**Department**
- City Clerk (DP120)**Branch**
- Legislative Services (BR119)- Organizational Information**Purpose of your Position - Non Union**

**Classification Summary - Union**
- Do you have a passion for public service? Join the Office of the City Clerk and make a difference
The Legislative Clerk provides clerical, records management and administrative support services to the functions of the Office of the City Clerk. Other duties include customer service responses, financial and budget activities, coordination of special project activities, and other related responsibilities.
- If you have a keen eye for detail, interest in local government, computer and excel proficiency, strong teamwork and excellent communication and customer service skills, this is the job for you

**Duties - Union**
- Provides information to the public regarding various general inquires
- Prepares and processes account receivable and payable transactions
- Creates, inputs, updates and maintains various paper and electronic records.
- Responds to records management problems researches and recommends solutions and improvements, and trains staff on best practices.
- Liaises with the Records Storage Contractor to manage retrievals and entry of files into archive.
- Monitors all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.
- Enters development bylaws and maintains City of Kelowna Bylaw records and systems
- Coordinates delivery of notices to the public as required under the legislation
- Prepares correspondence submission of summaries for Public Hearings/Meetings
- Collects tenders and records packages received in accordance with legislative requirements.
- Provides other administrative and clerical support, including backup to other departmental clerks.

**Results and Activities - Non union**

**Credentials - Union**
- High school graduation or equivalent
- relevant local government corporate administration experience

**Knowledge - Non Union**

**Skills & Abilities - Non Union**

**Competencies**
- Attention to Detail
- Computer Literacy
- Service Excellence
- Teamwork
- Posting Text**Physical Demands**
- Lifting and moving file boxes for records management.**Special Instructions to Applicant**
- Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.
-

**Additional Hiring Information**

**Pay Rate**
- Starts at $28.32 per hour**Posting Date**
- 02/13/2024**Closing Date**
- 02/27/2024**Days of Work**
- Monday to Friday**Standard Hours per Day**
- 7**Hours of Work**
- 8 am to 4 pm**Work Location**
- CITY HALL**Specify Work Location**

**Documents Needed to Apply**:
**Required Documents**
- Resume

**Optional Documents**
- Cover Letter
- References
- Other Document 1
- Other Document 2
- Other Document 3

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