Human Resources Coordinator

2 weeks ago

Cambridge, Canada ATS Automation Tooling Systems Inc. Full time

MAJOR DUTIES:
- Responsible for assigned HR tasks in support of the Cambridge Life Sciences HR team.

SPECIFIC RESPONSIBILITIES:
- Provide general HR support to the Cambridge Life Sciences HR team.
- First point of contact for employee inquiries. Responds to questions regarding HR policies, guidelines, practices, employment verifications and benefits.
- Contractor management:

- Primary contact for preferred staffing vendor - ongoing contractor requirements
- Complete supplier contracts as required (MTSA’s/NDA’s)
- Facilitate contractor hiring
- Maintains MTSA status tracker and renews contracts as required by operations
- Tracks vendor insurance requirements and expiration dates- Schedules and facilitates contractor and new hire orientations. Organizes new hire kits for full time and contract hires.
- Assists with onboarding activities, including monitoring, and ensuring completion of new employee training, onboarding checkpoints and required documentation.
- Prepares and updates presentations, communications, reports, and other requests for data as required.
- Input and manage data for HRIS; as well as files in shared directories/HR Portal
- Ensure electronic directories are up-to-date and archived data is stored appropriately
- Prepare monthly metrics, including Key Performance Indicator (KPI) reporting as required
- Support internal/ISO quality audit preparation.
- Monitor and develop training modules on ATS Learn (online training documentation system) to record ILT training documentation
- Coordinate HSE training sessions and recording of training records
- Assist with campus tours, scheduling and coordination of special events, and with organizing and supporting company-sponsored/employee events
- Update and maintain annual performance review process requirements - assist with launching forms, moving, or closing appraisals, loading divisional and employee goals.
- Assist with the periodic review, update and upload of job descriptions
- Assist with the ATS Service Award program for employees
- Compile, maintain and process all incoming department mail

GENERAL RESPONSIBILITIES:
- Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS code of business conduct.
- Adhere to ISO departmental procedures
- Adhere to all health and safety rules and procedures
- Perform other support duties as assigned

**Additional Information**:
QUALIFICATIONS:

- Education:
- Completion of a post-secondary degree program specializing in human resources.
- University Degree in a related discipline and/or CHRP designation would be an asset
- Experience:
- 1 to 3 years of related experience
- Proficient in Microsoft Office (Word, Excel, Visio, PowerPoint, Outlook)
- Strong communication stills - ability to communicate effectively with all levels of the business and employees, both verbally and in writing.
- Business acumen and professionalism - maintains confidentiality critical to the Human Resources role.
- The ability to work with mínimal supervision and guidance in a team-oriented environment.
- The individual must demonstrate initiative, innovation, and the ability to pick up on tasks quickly.
- Shows intuition, resourcefulness, thrives in a fast-paced environment and can meet critical deadlines.

**Health and Safety**

All employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.
- Employee responsibilities for Health, Safety and Environment include:
- Work in compliance with divisional health, safety, and environmental procedures
- Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tag out methods
- Report any unsafe conditions or unsafe acts
- Report defect in any equipment or protective device
- Ensure that the required protective equipment is used for the assigned tasks
- Attend all required health, safety, and environmental training
- Report any accidents/incidents to supervisor
- Assist in investigating accidents/incidents
- Refrain from engaging in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct

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