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Administrative Assistant for Operations

4 months ago

Prescott, Canada Corporation of the Town of Prescott Full time

**Administrative Assistant - Operations & Community Services - 05-2023**

Maternity Leave Coverage

**Date**: May 29, 2023

**Position Title**: Administrative Assistant - Operations & Community Services

**Competition #**: 05-2023

**Type**: Full-Time, Contract (Maternity Leave Coverage) - Non-Union

**Reports to**: Director of Operations

**Hours**: 35 hours per week - Monday to Friday, 8:30 a.m. to 4:30 p.m.

**Duration**: July 4, 2023, until approximately September 20, 2024

**Salary Range**: 24.98 - $28.12 per hour

**Benefits/Pension**: No

**Summary of Key Duties & Responsibilities**:
Provides administrative support to the Director of Operations:

- Supports the Operations Department by providing administrative services regarding Public Works, Waste Collection, Arena, Marina, Water

Department and Crossing Guards
- Codes all Operations invoices and tracks department Capital and

Operating budgets
- Assists with the implementation and facilitation of a work order management system
- Administration of the Town’s GPS system
- Assists with the Joint Health and Safety Committee

Provides administrative support to the Manager of Community Services:

- Supports the Community Services Manager with administrative duties concerning Town facility usage
- Supports the Manager of Community Services with event management and community relations
- Codes all Community Services invoices and tracks department budgets
- Assists with scheduling of seasonal staff
- Back-up to Receptionist
- Assists with facility booking request and administers the booking platform
- Assists with updates to the Town website in relation to the Operations and

Community Services Departments
- Assists with social media posts (Facebook, Twitter, Instagram) in relation to the

Operations and Community Services Departments
- Assists with grant writing/sourcing
- Other duties as assigned

**Qualifications**
- Post-secondary education in business or office administration followed by administrative support experience and training preferably in a municipal or public service setting, or an equivalent combination of education, training, and experience
- Municipal Administration Program (MAP), AMCTO, considered an asset
- Demonstrated ability to utilize effective interpersonal skills, tact, and good judgement working with residents, all levels of staff, elected officials, and external organizations in a community service environment
- Excellent time management, problem solving, and organizational skills.
- Good oral and written communication skills with proficient use of various office
- based software including Microsoft Outlook, Word, and Excel

**Conditions**
- Satisfactory criminal record check will be a condition of employment

**Job Types**: Full-time, Fixed term contract
Contract length: 15 months

**Salary**: $24.98-$28.12 per hour

Schedule:

- Monday to Friday
- Overtime

Ability to commute/relocate:

- Prescott, ON K0E 1T0: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

Application deadline: 2023-06-16
Expected start date: 2023-07-04