Administrative Clerk Secretary

4 weeks ago

Sharon, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Supervisor, Corporate Fleet Trainer is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management staff/supervisor; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program-specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.

**MAJOR RESPONSIBILITIES**
- Provides support to the managers/supervisors by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.

  • Administrative Clerk Secretary

    2 days ago

    Sharon, Canada York Region Full time

    Job Title - Administrative Clerk Secretary - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 24 months - Type of Position - a Replacement - Start Date - June 5, 2023 - Salary - Per hour - Salary Grade - $30.98 - $33.67 - Department - York Region -> Transportation Services -> Capital Planning and Delivery - Location -...

  • Administrative Clerk

    1 month ago

    Sharon, Canada York Region Full time

    **Job Description**: **This position will vary between being fixed/hybrid - determined on the assignment.** **POSITION PURPOSE** Reporting to the Supervisor, Workforce Planning, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed...

  • Administrative Clerk Secretary

    2 weeks ago

    Sharon, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management staff/supervisor; preparing and processing correspondence, reports, minutes and...

  • Administrative Clerk Secretary

    2 days ago

    Sharon, Canada York Region Full time

    **Job Description**: **This is a fixed position in-office, located at 90 Bales Drive East, Sharon.** **POSITION PURPOSE** Reporting to the Manager, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management...

  • Administrative Clerk

    1 week ago

    Sharon, Canada York Region Full time

    Status - Casual/On-call - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Per hour - Salary Grade - $31.60 - $34.34 - Department - York Region -> Transportation Services -> Business Planning & Technology - Location - 90 Bales Dr. East, 1st Floor, - Sharon, ON L0G1V0 CA...

  • Legislative Coordinator

    1 week ago

    Sharon, Canada TOWN OF EAST GWILLIMBURY Full time

    The Town of East Gwillimbury has an exciting opportunity within the Corporate Services Department. Reporting directly to the Deputy Clerk/Manager of Legislative Services, the Legislative Coordinator provides accurate, technical, and timely secretariat support in Council meetings, as well as technical assistance with the Town’s Livestreaming equipment and...

  • Privacy and Information Coordinator

    4 weeks ago

    Sharon, Canada TOWN OF EAST GWILLIMBURY Full time

    Reporting to the Municipal Clerk/ Director of Legislative Services, the Privacy and Information Coordinator is responsible for providing support within the Clerks and Information Technology branches to ensure compliance with the records management policies, best-practices, and legislation. Key responsibilities include: - Assist in the design, development...

  • Associate Solicitor

    1 week ago

    Sharon, Canada TOWN OF EAST GWILLIMBURY Full time

    The Legal and Property Services Department of the Town of East Gwillimbury is seeking a municipal lawyer for the position of Associate Solicitor. Reporting to the Town Solicitor/General Manager, Legal and Property Services, the Associate Solicitor is responsible for providing legal advice and opinions related to the Town's operations and administration;...

  • Construction Services Clerk

    12 hours ago

    Sharon, Canada York Region Full time

    Status - Permanent Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $33.65 - $36.59 - Department - York Region -> Transportation Services -> Capital Planning and Delivery - Location - 90 Bales Dr. East, 2nd Floor, - Sharon, ON L0G1V0 CA...

  • Accounting Clerk Intermediate

    7 days ago

    Sharon, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to a Supervisor, is responsible for providing various accounting, time entry and financial functions for the Branch, including the preparation and processing of accounts payable and receivables, journal entries, purchasing, updating inventory, aiding in year end activities, reconciliation and reporting,...

  • Accounting Clerk Intermediate

    1 week ago

    Sharon, Canada York Region Full time

    Status - Permanent Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $33.53 - $36.45 - Department - York Region -> Public Works -> Finance & Performance - Location - 90 Bales Dr. East, 2nd Floor, - Sharon, ON L0G1V0 CA (Primary)- Job Description...