Accounting Clerk Intermediate

**Job Description**:
**POSITION PURPOSE**:
Reporting to a Supervisor, is responsible for providing various accounting, time entry and financial functions for the Branch, including the preparation and processing of accounts payable and receivables, journal entries, purchasing, updating inventory, aiding in year end activities, reconciliation and reporting, preparing correspondence and maintaining computerized records.

**MAJOR RESPONSIBILITIES**
- Processes accounts payable in accordance with Regional Payment Procedure By-law.
- Processes accounts payable invoices by verifying calculations and extensions, matching invoices to purchase orders and packing slips; prepares payment vouchers, obtains appropriate approvals and forwards completed vouchers to Finance Department for processing.
- Reconciles VISA account purchases to statements and follows up with Finance on travel expense claims and the distribution of travel expense cheques.
- Processes accounts receivable entries, reconciles and resolves accounts; assists in the follow up of account balances shown as outstanding
- Assists in the preparation of journal entries by assigning account codes and allocating expenses to the appropriate accounts.
- Enters financial and budget data in various program related systems and databases to generate reports.
- Prepares purchase orders and requisitions, verifies goods received and communicates with suppliers in accordance with Regional policies and by-laws.
- Prepares credit memorandums or deposits with proper account coding and related documentation for payments received from clients, vendors and funding providers.
- Prepares accrual listings for month, quarter and year end.
- Administers Time Entry & Approval Management System for each branch by assisting staff in daily time recording and training of new staff.
- Audits bi-weekly time and attendance by Branch to ensure corporate policies and procedures are adhered to.
- Maintains and updates branch budget templates.
- Inputs and maintains budget staffing head count, salaries and benefit.
- Establishes and maintains appropriate financial/administrative filing systems to ensure proper retention of financial data.
- Prepares comprehensive monthly monitoring package for program areas from various program related systems and reports.
- Maintains library of automated statistical information and prepares reports as required.
- Liaises with and responds to inquiries from staff, vendors and service providers on related information, accounts payable and payment matters and ensures timely payments.
- Ensures services provided meet Regional customer service standards.
- Prepares correspondence, documents and reports as required.
- Participates in meetings and work groups as assigned.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a Post Secondary Certificate/Diploma in Accounting or Business or equivalent approved combination of education and experience.
- Familiarity with policies and procedures governing time entry, accounts payable and receivable.
- Knowledge of general accounting practices, principles and procedures in a computerized accounting environment.
- Knowledge of general accounting and office procedures and records management.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
- Mathematical aptitude and analytical skills applicable to various financial and accounting functions.
- Ability to attend at off-site locations as required.
- Ability to work outside regular business hours as required.