Office Administrator, Linc

3 weeks ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15040**Posting Title**
- Office Administrator, LINC**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**
- Saskatchewan Polytechnic Saskatoon Campus**Building**
- Saskatoon Campus, Idylwyld Dr.**Other Building**

**Date Posted**
- 03/20/2024**Closing Date**
- 03/31/2024**JIQ #**
- 40196**Start Date**
- 04/01/2024**End Date**
- 12/20/2024**Open Until Filled**
- No**Ongoing**
- No**Category of work**
- Part Time (Full Time Hours)**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $23.54 to $28.14 hourly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- This is a hybrid role with a Tuesday to Saturday schedule.**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**

**Working with Systems and Technology**:

1. Accurately input, update, and maintain client records on multiple databases and spreadsheets as part of enrollment cycle.

**2.** **Proficiently** use Microsoft Office 365 tools, mainly Excel, Outlook, and SharePoint.

**Client and Program Support**:

3. Provide exceptional customer service to clients whose first language is not English, online, on the phone, and in-person.
4. Collect and work with sensitive client information.
5. Exercise professional judgment when handling inquiries or addressing concerns.
6. Record and edit minutes for monthly staff meetings.
7. Experience in the Canadian immigration and settlement sector would be considered an asset.

**Professional Development and Team Culture**:

8. Engage actively in administrative meetings and present well-considered recommendations to enhance processes and procedures.
9. Seek opportunities for continuous professional growth.
10. Stay up to date with sector trends and sector data provided by IRCC and community partners.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- Certificate in office administration/business/management or an equivalent combination of training and experience.
- Two years’ recent and relevant experience in an administrative position.
- Intermediate computer skills and experience in common software packages, i.e., Office 365.
- Skilled in database and spreadsheet management.
- Strong organizational and time-management skills, with the ability to prioritize tasks and manage competing demands effectively both in-person and online.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficient in recording and editing meeting minutes.
- Cultural sensitivity and effective communication skills.
- Proactive and self-motivated with the capability to work independently both remotely and in an on-campus setting.
- Effective problem-solving skills.
- Values diversity and inclusion.

**Desired QSA

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