Executive Coordinator Coordonnateur(Trice)

2 months ago

Winnipeg, Canada Manitoba Arts Council | Conseil des arts du Manitoba Full time

**About Us**:
The Manitoba Arts Council (MAC) is an arms-length agency of the Province of Manitoba, established in 1965 “to promote the study, enjoyment, production and performance of works in the arts.” MAC grants approximately $11 million annually to Manitoba arts/cultural organizations and individuals.

**Position Summary**:
The Executive Coordinator has primary responsibilities as the Executive Assistant and the Corporate Secretary. Additionally, the incumbent performs administrative, event planning and office management duties. The Executive Coordinator works in a confidential environment and often in a self-directed, independent manner.

The Executive Coordinator reports to the Executive Director and works with the Executive Director, the Board Chair and MAC’s entire team.

**Responsibilities**:

- Support the office of the Executive Director including scheduling, correspondence, and filing.
- Support the work of the Board including scheduling, agendas, taking minutes, policies, correspondence, meeting catering, corporate filings.
- Lead the organization of MAC’s public events.
- Lead MAC’s archiving activity.
- Administrative functions as required.
- Office management functions as required.

**Qualifications and attributes**:
As part of the Executive Office, the Executive Coordinator is an accomplished administrative professional who has a work history demonstrating consistency, reliability, and excellent attention to detail. They have advanced English language skills, are a confident communicator, and a trusted collaborator.
- Excellent administrative, organizational and time management skills are required.
- Excellent oral and written communication skills are required.
- Excellent Microsoft Office Suite skills are required.
- The ability to interact confidently with Executive level stakeholders is required.
- The ability to lead projects is required.
- The ability to keep information confidential is required.
- Familiarity with the functions of a Board of Directors is a significant asset.
- Knowledge of governance best practices is a significant asset.
- Experience with organizational policies is a significant asset.
- The ability to speak/read/write French is a significant asset.

**Condition of Employment**:
Must be legally entitled to work in Canada.

**Compensation**:
This full-time position is exempt from Union membership and has a salary range of $52,155 to $62,586 per year. MAC participates in Manitoba’s Civil Service Superannuation Board (Pension Plan) and offers a comprehensive health benefits plan.

**Location**:
The Executive Coordinator works onsite at MAC’s Winnipeg office with the rest of the MAC team. Though most of the work is during MAC’s 8:30 am to 4:30 pm office hours, occasional evening and weekend work is required for Board meetings and public events.

**How to apply**:
Applicants should send a resume and cover letter detailing how they meet the requirements of the position to
**February 15, 2023**.**À propos de nous**
Le Conseil des arts du Manitoba (CAM) est un organisme autonome de la province du Manitoba, établi en 1965 et ayant pour objectif « d’encourager l’étude, l’accessibilité, la réalisation et l’exécution de travaux d’art ». Tous les ans, le CAM distribue des subventions d’une valeur approximative de 11 millions de dollars à des organismes artistiques et culturels et à des particuliers au Manitoba.

**Résumé des fonctions**
Le coordonnateur exécutif/la coordonnatrice exécutive agit principalement comme adjoint(e) de direction et secrétaire général(e). La personne titulaire du poste s’occupe également de tâches administratives, de la planification d’événements et de la gestion du bureau. Elle travaille dans un milieu à caractère confidentiel et souvent de façon autonome et indépendante.

Elle relève du directeur général et travaille avec le directeur général, le président du conseil d’administration et toute l’équipe du CAM.

**Responsabilités**
- Apporter son soutien au bureau du directeur général, notamment en ce qui concerne la gestion du calendrier, la correspondance et le classement.
- Apporter son soutien aux travaux du conseil d’administration, notamment en ce qui concerne la gestion du calendrier, les ordres du jour, les procès-verbaux, les politiques, la correspondance, les traiteurs pour les réunions et les dossiers de l’organisme.
- Gérer l’organisation des événements publics du CAM.
- Diriger les activités d’archivage du CAM.
- Assurer les tâches administratives, selon les besoins.
- Assurer les tâches de gestion du bureau, selon les besoins.

**Qualifications et qualités**
À titre de membre du Bureau exécutif, le coordonnateur exécutif/la coordonnatrice exécutive est un(e) professionnel de l’administration accompli(e) dont les antécédents de travail font preuve de cohérence, de fiabilité et de grand souci du détail. La personne retenue doit avoir des compé

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