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Office Administrator

3 months ago

Alexandria, Canada Alexandria Moulding Full time

**SCOPE OF POSITION**:
The Maintenance Clerk is responsible for maintaining inventory and maintenance records by performing administrative tasks.

**RESPONSIBILITIES**:

- Providing general clerical support, including data inputting, processing, and updating; routing correspondence; and maintaining digital records.
- Performing document and file management functions, including e-filing.
- Entering purchase orders.
- Works with the accounting department to ensure receipts and payments are processed accurately.
- Ensure data quality and integrity.
- Photocopying and scanning documents.
- Assist with the department’s involvement in Occupational Health & Safety.
- Maintain a high level of inventory accuracy, research any discrepancies, make corrective actions.
- Receiving goods and ensuring they are issued to the appropriate work order.
- Maintain preventative maintenance system and monitor work orders.
- Other duties as assigned.

**Competencies**:

- Problem Solving/Analysis.
- Customer/Client Focus.
- Decision Making.
- Communication Proficiency.
- Teamwork Orientation.
- Technology capacity
- Sense of urgency to meet deadlines.

**Required cognitive and psychological characteristics**:

- Be personable, articulate, knowledgeable.
- Ability to learn skills quickly with a mature and service-oriented attitude.
- Excellent communication (verbal and written) and organizational skills.
- Self-starter, pro-active and able to take initiative.
- Attention to detail and highly motivated.
- Ability to manage multiple tasks.
- Good interactive and communication skills required to liaise with internal personnel and departments.
- Daily contacts include scheduler, operators, supervisors, set-up personnel, engineering and the Manufacturing and Distribution Process Leaders.

**Required credentials**:

- High school diploma.
- Business/administrative certificate and/or diploma an asset.
- Ability to maintain confidentiality.
- Proficient in Microsoft Excel, PowerPoint, Word.
- Valid Driver’slicense.
- Must have a focus on safety and adherence to site safety rules.
- Demonstrated capability to interact directly with all levels of employees.
- Superior attention to detail.
- Highly motivated and able to work independently.

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Alexandria, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location