Payroll Administrator
3 months ago
Alexandria Moulding is a leading moulding manufacturer and distributor of wood and wood composite mouldings in North America & the world and is currently comprised of five distinct facilities within Canada and the United States. Alexandria Moulding has grown into Canada’s largest wood moulding manufacturer and is also North America’s leading Manufacturer retail marketer and distributor of mouldings._
**SCOPE OF POSITION**:
The Payroll Administrator will be responsible for accurate processing of the assigned payroll. In addition, will work closely with supervisors and managers to coordinate and streamline the payroll process to ensure proper flow and maintenance of employee data to increase company performance and employee satisfaction.
**Responsibilities and Essential Functions**:
- Process assigned bi-weekly payroll across multiple provinces as well as one union payroll within Ontario.
- Verify timesheet information and obtain approval from managers for electronic timesheets; gather manual payroll earnings data and verify amounts have been approved by management prior to payment (e.g. bonus and commission); confirm the accuracy of calculated payroll earnings, deductions, and taxes by auditing payroll preview data prior to committing the payroll.
- Research and resolve any problems regarding payroll, including issues with onsite timeclocks or electronic timesheets.
- Review automatic vendor feeds and/or upload payroll data on the vendor’s websites (e.g. Retirement and Insurance Carriers, Worker Compensation Boards)
- Liaise with HR and hiring managers to ensure new hire and employee information is received and updated on time, including the processing of all employee transfers, leaves of absences, terminations, etc.
- Review employee and employer taxes to confirm accuracy (e.g. Statutory Remittances and Workers Compensation); work closely with employees and HR Partners to enter any adjustments or taxable benefits prior to each year end.
- Prepare payroll-related reports as requested by management, the finance department or human resource department.
- Maintain HRIS/Payroll system, including but not limited to, system updates and additions; administer the implementation of acquired companies and employees into the system.
- Audit employee payroll changes for proper authorization and adherence to company policy including compliance with federal, provincial, and union regulations.
- Work closely with finance to ensure a smooth month-end; verify general ledger files are accurate; balance, remit and reconcile payroll related payments and send requested information timely and accurately.
- Prepare Electronic Records of Employment.
- Assist various business partners with correspondence, annual audits, various research projects, and/or special projects.
- Act as a resource to employees on all payroll related matters, responding to internal payroll inquiries quickly to resolve concerns.
- Respond to external agencies including CRA, Service Canada, Workers Compensation Board, Family Support, Union, etc.
- Assist Payroll Supervisor/Manager to prepare year end reports including taxable benefits calculation, T4 and T4A forms, Pension Adjustments and various government annual returns
- Provide back up support to other Payroll team members in Canada and the United States
- Participate in special projects and initiatives as required.
- Participate in committees and meetings as required.
- Perform other duties as assigned.
**Competencies**:
- **Teamwork**: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.
- **Initiative**:Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.
- **Adaptability/Flexibility**:Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands. Approachable, personable, articulate, and knowledgeable.
- **Problem Solving**:Using a systematic and effective approach in analyzing information in order to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail.
- **Respect for all People**:Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards. Mature and service-oriented attitude.
- **Communication**:Excellent communication (verbal and written) and organizational skills.
**Work Environment and Physical Demands**:
- Working environment consists of an office workspace which is conditioned but may encounter various degrees of heat or cold, light and dust.
- Must be able to remain in a stationary position more than 90% of the time.
- Must have the manual dexterity to continually use a computer keyboard and mouse, calculator, and phone; as well as other o
-
Payroll Administrator
7 days ago
Alexandria, Canada Alexandria Moulding Full time**PAYROLL ADMINISTRATOR FULL TIME** **Alexandria Moulding is nestled in the Township of North Glengarry. **Alexandria is a unique and vibrant community situated in a strategic location and possessing an enviable quality of life, which is reflected in its rural and small-town character and is enhanced by a commitment to preserving its agricultural and...
-
Payroll Administrator
4 days ago
Alexandria, Canada Alexandria Moulding Full time**_PAYROLL ADMINISTRATOR_** **Alexandria Moulding is nestled in the Township of North Glengarry. **Alexandria is a unique and vibrant community situated in a strategic location and possessing an enviable quality of life, which is reflected in its rural and small-town character and is enhanced by a commitment to preserving its agricultural and natural...
-
Human Resources Officer
7 months ago
Alexandria, Canada Community Living Glengarry Inc. Full timeWork Term: Permanent - Work Language: Bilingual - Hours: 35 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Work setting**: - Rural area - Associations and non profit organizations - Willing to relocate **Tasks**: - Identify current...
-
Human Resources Officer
7 months ago
Alexandria, Canada Community Living Glengarry Inc. Full timeDurée de l'emploi: Permanent - Langue de travail: Bilingue - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Work setting**: - Rural area - Associations and non profit organizations - Willing to relocate **Tasks**: -...
-
Human Resources Officer
4 months ago
Alexandria, Canada Community Living Glengarry Inc. Full timeDurée de l'emploi: Permanent - Langue de travail: Bilingue - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years **Work setting**: - Rural area - Associations and non profit organizations - Willing to relocate **Tasks**: -...
-
Account Payable Clerk
2 weeks ago
Alexandria, Canada KP Building Products Full timeHere at Kaycan Ltd., our employees are at the forefront of everything we do. We are the leading Canadian manufacturer and distributor of exterior building materials and strive to be the best in class in customer experience. We are a company rich in history and proud to be Canadian owned and operated. We are currently seeking a **A/P Clerk in Alexandria,...