Accounts Payable Clerk

5 months ago


Guelph, Canada Payroll Solutions International Inc Full time

**About Our Organization**:
**Job Overview**:
The Accounts Payable Clerk (APC) is responsible for the financial, administrative and clerical support of the company. The APC is in charge of making payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording the company's short-term debts.

**Responsibilities**:

- Process accounts payable invoices and ensure accurate coding and approval.
- Prepare and issue payments to vendors
- Reconcile vendor statements and resolve any discrepancies
- Maintain accurate and up-to-date accounts payable records
- Assist with month-end closing activities, including account reconciliations
- Collaborate with internal departments to resolve any billing or payment issues
- Create and update spreadsheets of daily transactions and bank activity.
- Daily Cash-flow forecasting and reporting to senior management.
- Handle data-entries needed for the invoices, A/P, expenses, reconciliations, etc.
- Review and manage expense management process.
- Maintain bank feeds, as well as all aspects of fund transfers, including creation of beneficiaries on various platforms - wires, e-Transfers, ad-hoc payments etc.
- Set up the payment process through banking platforms
- Calculate and prepare cheques for utility, tax and other bills, and filing.
- Involved with foreign currency transactions, where requested.
- Keep accurate filing of AP invoices and related documentation.
- Timely and accurate submission of reconciliations, including bank reconciliations where required, in accordance with specified timelines for month end reporting.
- Prepare monthly and year-end General Ledger adjusting journal entries.
- May be asked to complete and submit tax remittance forms, workers' compensation forms, pension contribution forms and other government documents. Prepare tax returns and perform other personal bookkeeping services.
- Prepare other statistical, financial and accounting reports.
- Maintain compliance with local, state and federal reporting requirements.
- Follow information security and privacy procedures and policies.

**Skills**:

- Knowledge of Microsoft Office (Excel, Word, PowerPoint) and Internet required.
- Proficiency in accounting software
- Knowledge of Expense Management and AP software.
- Experience in accounts payable role
- Knowledge of account reconciliation processes
- Strong communication skills
- Attention to detail and accuracy in data entry and record keeping
- Strong analytical skills to analyze financial data and identify discrepancies
- Excellent organizational and time management skills

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

**Job Types**: Part-time, Fixed term contract

**Salary**: $19.00-$23.00 per hour

Expected hours: 20 - 30 per week

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Guelph, ON N1G 4T2: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (required)

Work Location: In person


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