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Human Resources Lead

4 months ago

Burnaby, Canada Simon Fraser Student Society Full time

The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is students thriving everywhere and is realized through our support of students to reach their full potential by providing resources and services that represent, connect and benefit our membership.
**PRIMARY PURPOSE**: The SFSS HR Lead provides human resources support to the SFSS and aids in the administrative and staff relations of the Society. The position reports to the Executive Committee and Board of Directors through the President. The position has organizational wide responsibilities and no direct reports but organization wide responsibility. The position is responsible for maintaining a positive labour and employee relations climate at the SFSS.
- Policy Development: You will innovate and implement best practices to enhance our existing policies.
- Investigations & Performance Management: You will conduct thorough investigations and support managers in performance management.
- Grievance Management & Arbitration: You will handle grievance management and arbitration processes efficiently.
- Compensation: You will oversee the administration of union reclassifications and compensation practices.
- Collective Bargaining: You will participate actively in collective bargaining to maintain a healthy employer-union relationship.

**ESSENTIAL FUNCTIONS**:
Alongside the VP Finance and Finance Coordinators, conduct payroll for staff and Board member stipends and ensure that all statutory and contractual requirements of the organisation are met, including withholdings (CPP, EI, income tax), CRA payments and payment of employee benefits.
- Work with the Executive to implement a performance management process for all staff.
- With input from staff and the Executive Committee, organise a yearly staff retreat.
- During Collective Agreement renewal years, act as one of the Employer representatives in bargaining activities and:

- Ensure the Bargaining Committee is convened
- Research and prepare for bargaining rounds
- Consult with legal counsel where necessary
- Schedule staff meetings and ensure agenda development.
- Work alongside the Executive to ensure the Board receives regular and relevant updates regarding SFSS internal operations, including but not limited to financial, policy and personnel issues.
- Maintain up-to-date job descriptions.
- Oversee all job postings at the direction of the HR and Personnel Committee.
- Develop, distribute and advertise all employment postings in collaboration with the Communications office.
- Ensure the appropriate hiring committees are struck for all postings.
- Recruit, orient, train, coach, allocate tasks, review performance and supervise administrative personnel.
- Act as one of the Staff Liaison Officers alongside the President and maintain accurate, up-to-date, complete and confidential personnel files.
- Assist coordinators with determining staff development requirements.
- Process or approve all staff absences and evaluate staff performance and grievances with the direction of the HR and Personnel committee.
- Provide resources and support in cases of discipline and discharge of unionised staff.
- Maintain and implement the policies and procedures in the Personnel Policies.
- Assist with and provide expertise, advice and direction on human resource matters, notably the Collective Agreement, Personnel Policies, occupational health & safety, employment standards legislation, WCB requirements, staff benefits and insurance, grievance procedures, etc.
- Ensure that all staff members receive an orientation to the SFSS, their workplace, the Collective Agreement and the Personnel Policies.
- Track use of employee leave entitlements and maintain confidential personnel files alongside the President.
- Collaborates with Return-to-Work Case Coordinators in Workplace Health Services to develop action plans for returning employees to the workplace.
- Do all other human resource duties assigned by the President, the Executive Committee, and the Board of Directors.
- Answer a wide range of general employment related enquiries from internal and external community.
- Report at least weekly, in a transparent manner, all HR and personnel work activities to the President and the HR and Personnel Committee.
- Attend and provide relevant updates at all Executive committee and council meetings.

The above statements are intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities and duties required of an incumbent.
**ESSENTIAL QUALIFICATIONS**:

- Bachelor’s degree in business administration or similar, with demonstrated academic preparation in human resources management and organizational behaviour.
- CPHR designation.
- 5 years of recent and related super