Executive Assistant

3 weeks ago

Saanich, Canada Peninsula Consumer Services Co-operative Full time

**Who we are**:
**What you’ll do**:
Serving as the primary point of contact for internal and external customers on all matters pertaining to the CEO. The Executive Assistant will anticipate the various and complex needs of the CEO, ensuring confidentiality, discretion, professionalism, while performing a full range of executive administrative and office management duties.

In confidence, the Executive Assistant prepares and edits expenses, invoices, business communications, executive level presentations, conducts research, leads ad hoc projects, assembles and analyzes data, prepares reports and other documents as necessary. This role provides ongoing support to the CEO through the management of an ever-changing executive calendar including time management (assisting in prioritization), maintaining deadlines, management of travel arrangements, booking of onsite/offsite meetings and business events; coordinating agendas as well as prepping the CEO and Senior Leadership Team for meetings.

Finally, the Executive Assistant supports the central office; ensuring the office, and equipment are kept clean, tidy, safe, and well maintained; contacting service providers and technicians as required, ordering supplies and equipment. The Executive Assistant interfaces with customers, vendors, visitors, internal and external executives and, most importantly; fellow team members.

**Why it matters**:
Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.

**Who you are**:
An efficient, creative and detail-focused Executive Assistant extraordinaire who thrives in a fast-paced team culture, exhibiting a strong ability to operate autonomously, and enjoys working in a cooperative environment full of creative, passionate and experienced colleagues.

Your qualifications will also include:

- A bachelor's degree in public administration, communications, or a related discipline.
- 5 - 7 years experience of C-Suite level executive support that required tremendous professionalism, confidentiality, organization and accuracy. A combination of relevant education and experience may be considered.
- Advanced MSOffice experience, including. Word, Excel, Power Point and MS Outlook
- Proven ability to effectively prioritize work flow
- Excellent interpersonal, written and oral communication skills, and extremely detailed oriented
- Ability to exercise good judgement, show initiative and be proactive
- Occasional weekend and evening work

**What we offer**:
Professionals looking to expand their career horizons will find that the Executive Assistant role will grow your retail operations knowledge; this hands-on learning experience and access to our Educational Assistance program (100% tuition reimbursement) provides a great opportunity for career growth and advancement for those interested. We reward hard work, commitment and results.

In addition to an annual salary of $58,600 - $78,000 (experience-based), Peninsula Co-op provides a competitive total compensation package that includes:

- Profit sharing (paid quarterly)
- Pension (6% matched)
- Excellent Group Health Benefits (Extended health, Dental, Disability, EFAP and life insurance)
- Health & Wellness reimbursements (gym membership, yoga class, art classes etc.)
- 3 weeks’ vacation to start
- Social events (Sporting events and concert tickets, company outings)
- Amazing volunteer and social events - We contribute $500K annually to our community

Peninsula Co-op is an equal opportunity employer. We take great pride in being a safe and inclusive workplace; supporting and celebrating the diversity of our team. We are committed to every staff member enjoying their experience working with Peninsula Co-op.

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