Administrative Specialist

3 months ago

Calgary, Canada McInnis & Holloway Funeral Home Full time

McInnis & Holloway Funeral Homes, a family-owned company that has been part of the Calgary community and leader in the funeral services industry for over 120 years, is seeking a dedicated and skilled **Administrative Specialist** to join our dynamic and growing team. With 10 locations in the Calgary area and a staff of over 130 amazing people, this role offers plenty of variety in day-to-day tasks, a positive work culture, and a supportive team environment.

**This position works 5 days / 37.5 hour week with every second weekend off**.

**What You’ll Do**:

- Answer telephone calls and in-person inquiries from families
- Receive the “First Call” information and assist in arranging the details of different cultures’ death process
- Ensure that the required and official documents of a death are correct (names and dates confirmed) and are filed correctly. These may include Form 4s, Funeral Director Statements of Death, Death Certificates, Burial Permits, Registrations, Medicals, and other government documents
- Assist with the details of identifications and visitations, which may include contact with a decedent, and confirming handling of personal effects, as well as any other requests from families
- Prepare obituaries and cost estimates for newspaper submissions and distribute to newspapers
- Create document files that capture all details of individual services and costs
- Enter additional costs as required to planner, case notes, and financial contracts
- Receive and distribute internal and external mail and shipments and process outgoing mail and shipments
- Complete general office duties such as ordering office supplies, filing, copying, booking meeting rooms, payment processing, etc.
- Contact hospitals and the Medical Examiner’s Office to confirm that the decedent can be transferred into the care of McInnis & Holloway
- Other tasks as assigned

**What You Bring**:

- Extremely high ability to multitask and ability to pivot between tasks with ease
- Highly developed attention to detail with strong proof-reading skills
- Comfortable working around and occasionally being in contact with decedents
- Strong administration and customer service skills and a strong proficiency in Microsoft Office and Google Suite
- Defined ability to touch type, with high words-per-minute (not looking at the keyboard
- Excellent communication skills, both oral and written
- Sensitivity to cultural practices
- Ability to work independently and as part of a team
- Ability to travel throughout Calgary to work at various McInnis & Holloway locations
- Available to work any day of the week, including weekends, and to work past scheduled hours as required to meet the needs of the business
- Vaccination Requirements highly recommended: Proof of Hep B vaccination, or willingness to obtain prior to employment

**What We Offer**:

- Starting wage of $24/hr.
- Participation in the company quarterly bonus plan - up to 10% of base earnings after 6-months
- Amazing benefits package including a drug card, dental, vision, travel, paramedical services, etc. after 3-months
- Start accumulating paid vacation days from the first day of employment
- RRSP program with $1,000 and $1,500 company contributions
- Matching savings plan
- Company-provided uniforms including dry cleaning
- Opportunities for professional growth and development
- Company events
- Employee referral bonus program
- A warm, welcoming, positive company culture

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