Site Administrator

7 days ago

Markham, Canada Synopsys Full time

50323BR
- CANADA - Ontario - Markham

**Job Description and Requirements**

**Site Administrator**
The site administrator is responsible for managing the front desk and general office area; providing support to ensure office services are provided in an effective and efficient manner. As first point of contact, the site administrator must also demonstrate a high level of customer service at all times.
- **Front Desk Duties**
- Greet and provide support for guests and employees
- Answer all in-coming calls and direct the caller to the appropriate team member
- Point of contact for all packages/deliveries
- Assist with setup of audio-visual equipment in conference rooms
- Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
- Sort mail and keep workroom organized
- Respond and follow through to requests for information and communicate with all levels of management with mínimal supervision
- Maintain the reception area in good order
- Other duties and tasks as assigned

**General Office Duties**:

- Coordinate new hire materials headshots, access badges, mailboxes, etc.
- Work with Facilities Manager to assist with the coordination of repairs and maintenance of office equipment
- Primary vendor contact and responsible for scheduling cleaning related items (breakroom, carpets, etc.)
- Maintain office supplies, supply room, and keep copy areas fully stocked
- Keep monthly office calendar updated
- Breakroom duties (load/unload dishwasher, coffee machine maintenance, maintain
cleanliness, etc.)
- Order, maintain and organize all kitchen and office supplies
- Maintain all conference rooms for cleanliness/reserve conference rooms, including ordering and/or setup
- Resolve problems associated with all office services including janitorial, mailroom, copier services, badging, and conference rooms.
- Input work orders as needed pertaining to office space
- Conduct regular office rounds to identify any items that need to be addressed
- Other duties and tasks assigned

**Knowledge and Experience Required**:

- Excellent customer service and relationship building skills
- Strong organizational, interpersonal and communication skills
- Knowledge of Microsoft Word, Excel, Power Point, Outlook, etc.
- Working knowledge of audio-visual equipment located in the conference rooms
- 5+ Years of relevant experience in reception, administration, concierge, or related field

At Synopsys, we’re at the heart of the innovations that change the way we work and play. Self-driving cars. Artificial Intelligence. The cloud. 5G. The Internet of Things. These breakthroughs are ushering in the Era of Smart Everything. And we’re powering it all with the world’s most advanced technologies for chip design and software security. If you share our passion for innovation, we want to meet you.
- Stay Connected: Join our Talent Community**Job Category**
- Workplace Resources

**Country**
- Canada

**Job Subcategory**
- Administration

**Hire Type**
- Employee

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