Scheduler (Ft) - 1 Vacancy

4 weeks ago

Regina, Canada Regina Exhibition Association Limited Full time

**THE OPPORTUNITY AWAITS YOU**

REAL finds itself in the enviable position of managing one of the most interesting and versatile connected spaces in North America with an opportunity to impact the lives of millions by creating life-long memories and delivering exceptional experiences.

Reporting to the Manager, Staff Engagement, Training, Central Scheduling and Volunteers, the Scheduler is responsible for all administrative aspects of the scheduling process within Regina Exhibition Association Limited. This position is responsible for scheduling staff to fill the operational staffing requirements as determined by management and in accordance with the collective bargaining agreement (RWDSU) and the Saskatchewan Employment Act. The Scheduler is integral to ensure staff resourcing meets operational requirements as per management direction.

**WHAT YOU WILL DO**

Responsible for all administrative aspects of the scheduling process including being the company’s point of contact by preparing, maintaining and distributing accurate and up-to-date work schedules, ensuring adherence to collective bargaining agreements, relevant legislation and corporate scheduling processes by:

- Maintain accurate scheduling records by:

- Updated monthly availabilities to ledgers
- Update ledgers from approved seniority lists
- Log call dates and times of calls on ledger
- Prepare, complete, and distribute accurate weekly schedules to managers and staff.
- Assist with filling last minute requirements due to changing operation needs and absenteeism.
- Maintain up-to-date, organized, confidential and secure personnel information related to contact information.
- Ensures schedules are completed and confirmed within the appropriate timelines.
- Process staffing/ schedule changes as provided by managers/ supervisors.
- Inputs scheduling templates and completes daily data entry for scheduling changes.
- Provides back-up and relief for other scheduling staff as required.

Responsible for effective two-way communication with the Managers by providing ongoing internal communications to Manager or designate on staffing requirements and attendance support matters by:

- Confer with department managers or delegates to assess progress and discuss needed changes.
- Work with other departments on the basis of “cross training” to fill staffing requirements throughout the grounds.
- Assists managers/supervisors for various departments and provides historical scheduling data when necessary.
- Assist with reporting on an as needed basis.

Performs other duties as required

**Shift: Monday - Friday: 8:00 am - 4:30 pm**

**Requirements**:
**WHAT IT TAKES**

Education and Experience
- Grade twelve (12) education
- Office Education diploma/certificate is an asset.
- Experience in working in a highly reactive, fast paced office environment in which there are often multiple demands
- Experience with high demand telephone conversations and etiquette.
- Experience in communication using a variety of communication styles
- Experience scheduling and working with collective bargaining agreements.
- One (1) year working in an excel based environment.

Knowledge, Skills and Abilities
- Demonstrated ability to work efficiently in a computerized environment with practical knowledge of Microsoft Suites.
- Strong time-management skills and a proven track record of delivering quality results, with attention to detail within tight timelines.
- Provide excellent customer service to staff and management at all times.
- Excellent organizational skills.

**Benefits**

**WHY CHOOSE REAL?**:

- Here at REAL, we can offer unique experiences unlike any other organization:

- Make a difference in your own community.
- Be a part of an industry responsible to create fun and memorable moments for our guests.
- A wide range of employment opportunities to fit your own lifestyle - whether that’s committing to us in a full-time capacity or more of a casual role that is event specific and tailored around your own availability.
- We offer competitive wages and industry standard benefits.
- Matching Group RRSP plan.

While REAL appreciates the interest by all applicants, only those selected to advance to the next stage will be contacted. Note preference will be given to internal applicants holding existing REAL RWDSU seniority.

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