Full-time Permanent Programs and Events

1 week ago

Whistler, Canada Arts Whistler Full time

Reporting directly to the Programming Director (PD), you will take the lead role in executing all programming elements of select Arts Whistler events and programs. Programs and Events Coordinator (PEC) may also be included in content creation and/or the operational execution team of other events in collaboration with the event lead for that specific program.

**Full-time permanent position**:40 hours/week. Must be flexible and willing to work some nights, weekends, and holidays.

**Starting wage**: $23/hr (based on experience)

**September 11.** You will only be contacted to schedule an interview if you have made the shortlist.

**BENEFITS**:

- Schedule flexibility
- 100% Extended Medical Benefits coverage after 6-months
- Recreation/Ski pass financing
- 12 paid wellness days per year
- Advanced vacation accrual - initial 4% increases to 6% after one year
- Career and professional development opportunities
- Creative independence, positive team culture

**KEY RESPONSIBILITIES**:

- **PLANNING AND STRATEGIC DIRECTION**_
- Work with the PD and the Events and Programs Department to develop the vision, schedule, and annual programming plan for the events and programs department.
- Attend weekly all staff meetings and attend department meetings with Marketing, Events and Programs, and Venue Services as requested.
- Participate in project workflow processes including - initial Asana project creation and ongoing maintenance, preparation and maintenance of all required documents, and participation in all required project update meetings and reporting processes.
- Research various programs and other events to acquire knowledge and ideas on how to better execute Arts Whistler events and keep them current.
- Familiarize yourself with the Arts Whistler three-year Executive Summary, and actively work toward execution of the Strategic Plan.

**PROGRAMMING AND PRODUCTION**
- Work with internal and external stakeholders for support in the production of programs and events, including sponsorship, marketing, securing of venues, event and performer services, and operational support.
- Deliver results according to program plan, including; a high-quality guest, artist/performer, and team experience, on time and within budget.
- Develop and implement systematic event timelines and operations plans, and communicate these to relevant staff and/or stakeholders.
- Maintain a positive working relationship with other community organizations and stakeholders.
- Take the lead role in coordinating all aspects of Arts Whistler events and programs assigned to you, including but not limited to;
- Oversee the implementation, execution, and evaluation of program elements with the support of the PD and other senior staff.
- Evaluate programs and research and implement strategies to improve on the programming model year-over-year.
- Manage individual program budgets with the approval of and oversight from the PD.
- Contract artists and performers with oversight from PD.
- Manage and collect all data required for creating final reports and statistics required to assist

Development Officer with grant requirements.
- Schedule and work directly with all contract staff and volunteers for these programs.
- Ensure the delivery of the promotional plan and project workflow in collaboration with the PD and Marketing Team Lead.
- Assist the Events and Programs Department to execute other programs and events as needed based on the requirements of the event or program lead.
- Support Arts Whistler internal events and operations as part of collaborative team job sharing

**PRIMARY PROJECT PORTFOLIO**
- Arts Whistler Live
- Student art awards and bursaries
- Arts Whistler Holiday Market

**OTHER RESPONSIBILITIES**
- Maintain a flexible schedule to be determined by the PD.
- Attend community events as required.
- Additional duties as required, within the scope and skills outlined in this position description.

**SKILLS/QUALIFICATIONS**:

- Possess a high degree of integrity and a passion for arts and the Arts Whistler mandate.
- A keen understanding of Whistler’s demographic and community stakeholders and the values of a culturally-based community service organization.
- Proven ability to develop and nurture positive and collaborative relationships with numerous internal and external stakeholders, demonstrating tact and diplomacy when managing stakeholder needs.
- Excellent time management and organization skills - ability to determine priorities and deliver on deadlines while maintaining detail.
- Strong negotiation skills and knowledge of contract execution.
- Exceptional written and verbal communication and interpersonal skills and a solid customer-focused attitude.
- Ability to present a clean and professional appearance and demeanor at all times.

**WE’RE LOOKING FOR QUALITIES THAT MAKE YOU STAND OUT**:

- A leader - this position requires someone who can work both as a team member and individually. You will be asked to collaborate and work effecti

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