Events Coordinator

2 weeks ago

Whistler, British Columbia, Canada Whistler Blackcomb Full time

Create Your Experience of a Lifetime


Come work and play in the mountains Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.


With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career.

From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.


Job Benefits

  • Ski/Mountain Perks Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
  • MORE employee discounts on lodging, food, gear, and mountain shuttles
  • RSP Options (after 12 months or 2000 cumulative hours of service)
  • Employee Assistance Program
  • Excellent training and professional development
  • Referral Program
Full Time roles are eligible for the above, plus:

  • Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
  • Free ski passes for dependents
  • Critical Illness and Accident plans

Job Summay:


Coordination of office functions to facilitate the planning and execution of events in order to exceed the expectations of Whistler Blackcomb Guests.

Late November to April

Job Specifications:

  • Expected Pay Rang

e:
$ $21.00 / hour

  • Shift &

Schedule Availability:
Full Time

  • Skill Level: _Entry, Intermediate_

What you'll be doing:

  • To continually strive to exceed our Guest's expectations and to create memories for guests and staff as the best mountain experience again and again.
  • Complete familiarity with all Events
  • Expected to act as a Whistler Blackcomb Ambassador at all times on and off the job
  • Continuously develop office functions, attending appropriate courses when available
  • Scheduled to attend weekly Systems and Operations meeting from time to times; take and distribute minutes as required
  • Must have a thorough knowledge of all aspects of the Admin Supplement section in Event Department Manual as well as a familiarity with the operational sections of the manual
  • Assist with the execution of all training for volunteers
  • Familiarity with all Guest Relations registrations procedures keeping an eye to where improvements could be made to improve service
  • Assistance with proofing all communication and notices which will be used for event or participant information.
  • Responsible for maintaining appropriate work space appearance throughout working week
  • Assist other Event Department staff as required.
  • Responsible for the updating of current Event Department files, computer lists, departmental reports so that consistent and complete records are readily available at all times
  • Expected to work with and be an example for volunteer staff on and off the hill
  • We are a company that works together and throughout the season you may be required to assist in other departments as needed.

Job Responsibilities and Duties - Event Specific / Race Secretary:

  • Continuous
    attention to DETAIL regarding guest and event information
  • Advance preparation and maintenance of all office and participant supplies for specific events
  • Must be familiar with operation of all computer systems for timing and results production
  • Will be required to handle cash at event registration if necessary
  • May be required to assume a variety of race positions during events along with Race Secretary Duties i

e:
timer, chief of timing & result calculations, volunteer coordinator, etc.

  • Timely event results production; assistance with awards presentations and participant feedback programs
  • Complete event follow up including post mortems, sponsor reports, media distributions, survey results and any participant communication required
  • Maintenance of complete event record books and event participant Bibs
  • Live and work by our core values: Team play, Employee Experience, Striving to be the Best, Customer Loyalty, Honesty and Integrity, Community and Environment, and Playing Safely.
  • Always show up on time, in uniform, and adhere to the grooming policy

Job Qualifications:

  • Strong typing, computer and Excel familiarity and office experience required
  • Onsnow Advanced competence required
  • Must be comfortable working outdoors for extended periods of time in varying weather conditions
  • Demonstrate our core values around Team Play, Employee Experience, Striving to be the Best, Customer Loyalty, Honesty and Integrity, Community and Environment, Playing Safely and Financial Strength.
  • Must be detail oriented and have the ability to prioritize tasks
  • Must show good organizational skills and have an aptitude for numbers (mathema

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