Office Administration Clerk

Work Term: Permanent
- Work Language: English
- Hours: 20 to 40 hours per week
- Education: College/CEGEP
- Experience: 3 years to less than 5 years
- or equivalent experience
**Tasks**:

- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Prepare invoices and bank deposits
- Provide general information to clients and the public
- Order office supplies and maintain inventory
- File material in storage area
- Label, file and retrieve documents
- Organize and schedule office work
- Prepare and monitor contracts and budgets
- Store, update and retrieve financial data
**Computer and technology knowledge**:

- MS Word
- Accounting software
- Quick Books
- MS Excel
**Area of specialization**:

- Reports
- Forms and records
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Contracts
- Correspondence
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Work under pressure
- Repetitive tasks
- Sitting
- Attention to detail
**Personal suitability**:

- Adaptability
- Analytical
- Collaborative
- Efficiency
- Energetic
- Goal-oriented
- Hardworking
- Integrity
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Health benefits**:

- Dental plan
- Health care plan
**Long term benefits**:

- Life insurance
**Other benefits**:

- Learning/training paid by employer
- Team building opportunities
- Variable or compressed work week