Administrator, Peel Family Shelter

3 weeks ago

Mississauga, Canada Services and Housing In the Province Full time

Services and Housing In the Province (**SHIP**) is a Provincial leader in the broader public sector that builds strategic partnerships and programs that support the fundamental rights for Housing and Health Services throughout the Peel Region, Dufferin County, Region of Waterloo and surrounding areas.

Our commitment to increase quality of life through health services and housing supports that promote mental and physical health and wellness is at the forefront of every employee we hire. We value compassion, hope, inclusiveness, respect, and professionalism.

Our organization has supported the region for over 35 years and employs over 300 passionately engaged employees ranging from office administration, nurses, and service health specialists to housing specialists all dedicated to the community, clients, and families.

Reporting to the Manager, the Administrator will be responsible for administrative support to various programs at Services and Housing In the Province (SHIP).

They will be responsible for supporting the administration of client files, correspondence with external partners, recording staff attendance, conduct audits and expense submissions. They will also provide backup reception coverage to the main entrance and work closely on new projects in the programs as required.

The individual will ensure that strategic goals established are translated into practical action and that relationships are maximized between clients, employees, and community partners.

**Duties and Responsibilities**:
**General**
- Provide reception coverage to the program which includes triaging calls and coordinating communication between the team and clients
- Organize and prepare agendas, pre-meeting materials for various committee and ad hoc meetings
- Attend required meetings and prepare concise and accurate minutes
- Organize, maintain and store confidential documents (setting up binders, files, client charts etc)
- Prepare month end documents, staff absence and expense forms and submit to Managers, Directors or Executives for review and signature
- Provide daily administrative support such as filing, photocopying, and ordering office supplies
- Prepare complex documents, forms, letters, memos, presentations and reports using a variety of software programs
- Provide support to all SHIP programs as needed
- Support and facilitate IPAC requirements for team and program at various locations
- Demonstrate a strong commitment to quality care and service delivery based on SHIP’s Vision, Mission and Values
- Adhere to agency Health & Safety Program and the Client Safety Framework in the promotion of client safety
- Perform additional duties as required/delegated

**Peel Family Shelter**
- Invoice preparation and reconciliation
- Inform and consult with staff regarding the proper maintenance of client charts/files
- Conduct service training for staff regarding charting requirements
- Record minutes of meetings and conduct file audits
- Coordinate various meetings and staff training
- Prepare reports and statistics and participate in research and quality management activities
- Understand and be able to integrate a philosophy of client-centered care into daily responsibilities
- Prepare the monthly rotation schedule and assist with creating or amending weekly assignments
- Understanding and support of crisis intervention in a time focused environment
- Forward and follow up on internal residential maintenance requests

**Qualifications**:

- Bachelor’s Degree or Diploma in Business Administration, Social Services, or equivalent
- 1+ years’ experience with Administrative Support
- Previous experience supporting senior and executive management is an asset
- Excellent verbal/written communication and interpersonal skills
- Strong analytical and organizational skills
- Demonstrated ability to work without direct supervision in a team environment
- Proficient in MS Suite (Word, Excel, Power Point and Outlook)
- A vehicle, valid driver’s license, and adequate insurance coverage
- Valid certification in First Aid & CPR and Mental Health First Aid
- Training in ASIST and CPI

**Working Conditions and Physical Requirements**:

- Day shifts (Monday - Friday) with the ability to work outside these hours where required
- Able to work well with internal and external clients
- Able to drive, walk (site locations) regularly
- Able to sit for prolonged periods of time
- Able to answer and communicate telephone calls and general computer use
- Computer screen use (multiple screens if applicable) for prolonged periods of time
- Able to lift up to 20lbs (product, documents, etc.)
- Travel by vehicle to community sites for client support as required

**Ship Values**:

- Compassion, Hope, Inclusive, Respect, Professional

**COVID-19 Considerations**
- As part of SHIP’s commitment to health and safety, it is a condition of employment that you be fully vaccinated (2 doses, including 14 days since your second dose) against COVID-19 or have

  • Our Place Peel

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Family Support Counsellor

    2 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Family Support Counselor

    2 weeks ago

    Mississauga, Ontario, Canada Our Place Peel Full time

    Organization OverviewOur Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment...

  • Family Support Counsellor

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Family Support Counsellor

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    Salary: $49,504.00 per year **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth...

  • HR and Office Administrator

    2 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • HR and Office Administrator

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    Salary: **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • HR and Office Administrator

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • HR and Office Administrator

    2 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Rotational Day/evening Youth Support Supervisor

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • New! Youth Settlement Worker

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Job Type**: Full-Time - Evening **Location**:Mississauga **Salary**: $42,571/year **Position Profile**: We are searching for an energetic, enthusiastic, and highly motivated Youth Settlement Worker who will work out of our new community collaboration Hotel program in Mississauga. The Youth Settlement Worker role is a fundamental role at Our Place Peel...

  • Overnight Youth Worker

    2 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Evening Youth Worker

    4 days ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** - Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • New! Our Place Peel

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Job Type**: Full-Time - Overnight **Location**: Mississauga **Salary**: $42,571/year Position Profile: We are searching for an energetic, enthusiastic, and highly motivated Youth Settlement Worker who will work out of our new community collaboration Hotel program in Mississauga. The Youth Settlement Worker role is a fundamental role at Our Place Peel in...

  • Evening Youth Worker

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Day Youth Worker

    3 weeks ago

    Mississauga, Canada Our Place Peel Full time

    Organization Overview Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment...

  • Evening Youth Worker

    2 weeks ago

    Mississauga, Canada Our Place Peel Full time

    Salary: $42,571 per year **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in...

  • Evening Youth Worker

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Overnight Youth Worker

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe...

  • Overnight Youth Worker

    4 weeks ago

    Mississauga, Canada Our Place Peel Full time

    Salary: $42,571.00 per year **Organization Overview** Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth...