Procedural Services Assistant

6 months ago

Toronto, Canada Legislative Assembly of Ontario Full time

Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.

Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration, and excellence.

**(This is a temporary full-time opportunity available for a contract up to 6-months)**

The Legislative Assembly of Ontario seeks a Procedural Services Assistant, who, as part of our Procedural Services Branch, in Toronto, ON, will provide administrative assistance to the Clerk of a standing or select Committee for the Legislative Assembly of Ontario.

Click here for a detailed look at the position description.

**What You’ll Do**:
**You’ll act with integrity to**:

- Demonstrate a high degree of professionalism in a non-partisan support role
- Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

**You’ll support our collaboration as you**:

- Create and maintain paper and electronic filing systems/databases, witness and contact lists
- Communicate with external clients to schedule witnesses and provide information regarding the hearing process and related protocol for Committees
- Prepare and distribute all relevant committee materials including agendas, schedules, exhibits, reports, research and briefing materials
- Prepare minutes of meetings and reporting formulae for reports to the House as well as assemble all relevant materials for the introduction and First Reading of Private Bills
- Coordinate transportation, meals and accommodation arrangements for Committee travel
- Provide back-up relief to the Reception/Information Clerk and respond to inquiries from the general public

**How You Qualify**:
**You demonstrate excellence through your**:

- Completion of a post-secondary education
- Keen interest in Ontario’s parliamentary system and governmental processes
- Strong computer skills with proven experience in office practices and procedures
- Experience as a strong administrator with well-developed organizational, time-management, and communication skills
- Ability to respond and adapt to a rapidly changing work pace
- Familiarity with budget processes and ability to maintain records for financial commitments and control of branch expenditures
- Flexibility as a team player and ability to foster positive working relationships with internal and external clients

**If you join our team, you can expect**:

- A dynamic work environment
- To work with a team of dedicated professionals
- Vacation credits and attendance credits

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

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