Deputy Office Manager

2 weeks ago

Toronto, Canada Marketing Automation Canada Full time

We are looking to fill the role of a Deputy Office Manager to support our Office & HR Manager day-to-day Administrative and Recruitment tasks and be their right-hand person.

ABOUT THE ROLE:
Responsibilities for this position would include:
ADMINISTRATION
- Assisting the Office & HR Manager in the performance of their duties including office operations, and the maintenance of equipments and systems
- Preparing weekly, monthly, and ad-hoc reports
- Assisting with reviewing and sending monthly client invoices
- Assisting with accounts receivable, receivable insurance claims
- Assisting the team with sending client contracts and estimates, using our digital signing tool
- Maintaining inventory of office supplies and equipment, and ensuring kitchenettes, workstations and meeting rooms are in working condition
- Maintaining documents and records in appropriate files
- Assisting with any computer purchase needs, software purchase needs
- Coordinating meetings, conferences and travel arrangements as needed
- Organizing and running team social events both virtual and in-person
- Providing other support functions needed by team members as they arise

RECRUITMENT
- Liaising with Office & HR Manager and department heads to develop an understanding of business objectives and corresponding staffing needs.
- Effectively prioritize different roles and ensure that time to fill vacancies are measured and optimized.
- Seeking out new opportunities to promote careers at Marketing Automation Canada while still leveraging our existing job posting boards.
- Assisting with the onboarding and offboarding of employees
- 2+ years experience in Office Management
- In depth understanding of office management procedures
- Experience in recruitment and talent acquisition
- Possess a strong ethic to ensure consistency, equality and objectivity in the recruitment process.
- Any analytical mind with problem-solving skills
- Excellent organization and multitasking abilities
- Amazing attention to detail.
- Good written and verbal communication skills
- Computer literacy and proficiency in G-Suites
- Be a self starter who doesn't require much oversight
- Be able to work in a variety of digital tools

What we offer:

- Competitive Salary
- Growth opportunities
- Benefits and vacation
- Work-Life balance

**Job Types**: Full-time, Permanent

**Location**:

- Toronto, ON (required)

  • Deputy Principal Construction Manager

    4 weeks ago

    Old Toronto, Canada Climbiabpo Full time

    Deputy Principal Construction ManagerConsulting WordPress Theme is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the financial acumen and the passion to work with some of the biggest companies in the world, join in! Department: Project Management...

  • Deputy Principal Construction Manager

    4 weeks ago

    Old Toronto, Canada Climbiabpo Full time

    Deputy Principal Construction ManagerConsulting WordPress Theme is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the financial acumen and the passion to work with some of the biggest companies in the world, join in! Department: Project Management...

  • Deputy Principal Construction Manager

    4 weeks ago

    Old Toronto, Canada Climbiabpo Full time

    Deputy Principal Construction ManagerConsulting WordPress Theme is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the financial acumen and the passion to work with some of the biggest companies in the world, join in! Department: Project Management...

  • Corporate Services Officer

    7 days ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **The British Consulate-General in Toronto seeks a Corporate Services Officer to join the Canada Network (CANET) Corporate Services Team.** The CANET Corporate Services Team provides a wide range of services to both UK Based and Country Based Staff while supporting all sections within the Consulate General. It is...

  • Deputy Construction Manager

    4 weeks ago

    Old Toronto, Canada Comtech Group Full time

    See the opportunities we have available today in our exciting portfolio of client programs and projectDeputy Construction Manager - (CONMG41.10) Share this job as a link in your status update to LinkedIn. Comtech Group Inc. (Comtech) is a multidisciplinary consulting firm providing integrated consulting solutions on complex capital projects, including...

  • Deputy Construction Manager

    4 weeks ago

    Old Toronto, Canada Comtech Group Full time

    See the opportunities we have available today in our exciting portfolio of client programs and projectDeputy Construction Manager - (CONMG41.10) Share this job as a link in your status update to LinkedIn. Comtech Group Inc. (Comtech) is a multidisciplinary consulting firm providing integrated consulting solutions on complex capital projects, including...

  • Deputy Construction Manager

    3 weeks ago

    Old Toronto, Canada Comtech Group Full time

    See the opportunities we have available today in our exciting portfolio of client programs and projectDeputy Construction Manager - (CONMG41.10) Share this job as a link in your status update to LinkedIn. Comtech Group Inc. (Comtech) is a multidisciplinary consulting firm providing integrated consulting solutions on complex capital projects, including...

  • Policy Development Officer

    6 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 40813 **Job Category**:Policy, Planning & Research **Division & Section**:Ombudsman Toronto, **Work Location**:375 University Ave, Toronto **Job Type & Duration**:Full-time, Permanent Vacancy **Salary**:$101,900.00 - $131,222.00, TM0653 and wage grade 7.0 **Shift Information**: Monday - Friday, 35 hours Per Week **Affiliation**:...

  • Deputy General Counsel, Commercial

    1 week ago

    Toronto, ON, Canada Equinox Fitness Club Full time

    Deputy General Counsel, Commercial Equinox Group is a high growth collective of the world's most influential, experiential, and differentiated lifestyle brands. We restlessly seek what is next for maximizing life - and boldly grow the lifestyle brands and experiences that define it. In addition to Equinox, our other brands, Blink, SoulCycle, Equinox...

  • Deputy Branch Manager

    4 weeks ago

    Greater Toronto Area, Canada BANK OF CHINA Full time

    Internal Job Title: Deputy Branch Manager (Business Development)Location: GTAReport to: Branch ManagerPosition Available: 2Duties and Responsibilities: Assist the Branch Manager in branch management and be in charge of the business development of the Branch. Lead your team to achieve the goals of growing sales, revenue and market share as assigned by the...

  • Deputy Electrification Project Manager

    7 days ago

    Toronto, Canada ALSTOM Full time

    Req ID:412217 Imagine playing a central role in reducing the carbon footprint of Canada’s busiest public transit system and doing so with a consistently ranked Top Employer with a global reach. As part of the ONxpress consortium, Alstom is proudly working to transform the collective mobility of the Greater Toronto and Hamilton areas (GTHA) through the...

  • Manager Office of Emergency Management

    6 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 36158 **Job Category**:Emergency, Fire and Paramedics Services **Division & Section**:Deputy City Manager IDS Office, Office of Emergency Management **Work Location**:703 Don Mills, North York, ON M3C 3N3 (Various) **Job Type & Duration**:Full-time, Temporary - 4 Years **Salary**:$122,000.00 -$158,105.00, TM0094 and Wage Grade 8 **Shift...

  • Director Inspections

    5 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 44367 **Job Category**:Audit, Compliance & Inspections **Division & Section**:Toronto Building, Tor Bldg Etobicoke York District **Work Location**:City Hall, 100 Queen Street West **Job Type & Duration**:Full Time, Permanent **Salary**:$160,062.00 - $200,026.00, Wage Grade 10 (2023 rates) **Shift Information**: Monday-Friday, 35 hours per...

  • Operations Officer

    2 days ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description:• Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely. • Prepare payment and message instructions according...

  • Operations Officer

    3 days ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description: • Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely. • Prepare payment and message instructions...

  • Operations Officer

    2 days ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description: • Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely. • Prepare payment and message instructions...

  • Operations Officer

    2 days ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description: • Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely. • Prepare payment and message instructions...

  • Head of North America Investment Hub

    4 weeks ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main Purpose of Job**: Be part of the Department for International Trade’s (DIT) mission to drive more investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, world-class talent and a business-friendly regulatory environment, the UK is the...

  • Operations Officer

    1 day ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description:• Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely.• Prepare payment and message instructions according to...

  • Operations Officer

    1 day ago

    Toronto, Canada China Construction Bank Toronto Branch Full time

    Job description: • Process loan and trade finance transactions based on business or customer instructions in accordance with established procedures and guideline. • Maintain loan and trade finance transactions settle on time without issues. Ensure all transactions are recorded accurately and timely. • Prepare payment and message instructions...