Financial Coordinator

4 weeks ago

Kitchener, Canada Region of Waterloo Full time

**Job Req ID**:797**Department**:Finance and Administrative Services (Transit ServiFinancial Coordinator (Transit)

**Job Number**:797**Job Type**: Full-Time
- **Location**: 250 Strasburg Rd - Transit-Strasburg Road Ops
- **Job Category**: Financial
- **Number of Positions**:1
- **Department**: Finance and Administrative Services (Transit Services)
- **Division**: Transportation Services
- **Hours of Work**: 35
- **Union**: CUPE 1883
- **Grade**: CUPE 1883 Grade 012
- **Salary Range**: $38.43-$43.54 per hour**Posting Date**:April 11, 2024**Our Story**:

- Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect and innovation.- This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.The Role
Investigates, compiles, and analyzes data, formats reports, and administers financial accounts to support management decision-making, operational planning, and budget preparation for Transit Services. Researches and recommends changes to financial and administrative systems, processes, and procedures to support financial data integrity and control.
Duties/Responsibilities
- Assists management to create and maintain systems for divisional budget control and forecasting. Assists to prepare operating and capital budgets and year-end budget forecasts. Reviews and analyzes operating and capital expenditures and budget data, and investigates and resolves discrepancies.
- Tracks, investigates, compiles data, and creates reports for management to use in decision-making, program planning, and information sharing. Investigates and verifies data accuracy, and clarifies discrepancies. Maintains and generates regular and ad-hoc summary reports. With direction from management, determines key performance indicators for reporting. Determines best way to gather information and analyzes information integrity.
- Administers, or oversees administration of accounts payable and accounts receivable for Transit. Reconciles accounts regularly throughout the year and for year-end, ensuring expenditures, revenues, assets, and liabilities are properly accounted for. Makes journal entries and corrections for charges to internal accounts, including for insurance claims.
- Acts as a resource to administrative staff regarding accounts payable and accounts receivable processes (e.g., resolves complex issues, provides training, SOPs, and guidance).
- Liaises between Regional staff, divisional staff vendors, and corporate Finance for accounts payable and receivable transactions, including reconciling monthly invoices against activity data and insurance claims.
- Works with Financial Analyst to resolve accounting issues and prepare financial information, including as part of year-end budget activities and for submission to external agencies and Ministries as part of funding requirements.
- Monitors and prepares accounting entries for bank deposits of cash fares. Reviews daily balancing records from cash room, verifies bank deposits with bank statements, and submits to Finance. Assists to administer contract for cash pick up, including contract development and service performance. Liaises with bank, Finance, and contractor to resolve issues.
- Monitors agreements for transportation services not provided internally (e.g., taxi, “Bus Plus,” armoured car service for deposits). Tracks and reconciles payments, ensuring compliance with contract terms and conditions. Prepares and maintains data and analysis, and reports on usage, costs, and other performance indicators. Reviews, investigates, and analyzes data for cost savings, and makes recommendations to management.
- Prepares and formats committee and council reports for management as requested.
- Identifies opportunities to improve administrative and internal financial processes, systems, and practices for financial integrity and control. Develops and leads process changes, including consulting with other teams in Transit and corporate Finance, and providing training and support to Transit staff.
- Provides financial expertise to transit planners, schedulers, and other areas in Transit to support operational planning (e.g., analysis, costing, revenue projections for service changes).
- Plans and prioritizes work to meet deadlines and priorities established by management. Develops analytical framework to address issues and requests. Resolves issues independently, consulting with management on unusual situations and for approval to change processes and practices.
- Exchanges d

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