Governance & Partnerships Coordinator/lead

4 weeks ago

Nanaimo, Canada Nanaimo Division of Family Practice Full time

_**About the Primary Care Network**_
- The Nanaimo Primary Care Network (PCN) aims to create a cohesive network of primary care services where all patients have a primary care provider and access to culturally safe, team-based primary care that meets the needs of community members. _
- The PCN is governed through the collaborative leadership of Family Physicians, the Nanaimo Division of Family Practice, Indigenous partners, Island Health, community partners and patients. The Nanaimo Division of Family Practice provides management and administrative support to the PCN_.

**The Opportunity**:
You consider yourself to be a logístical and systematic person. You are organized and effective at keeping yourself and others on track toward deadlines and thrive in a dynamic work environment. You enjoy working in a team, are strong at building relationships and are skilled at adapting your approach to meet the needs and circumstances of individual partners. You are a fast learner and are always looking for ways to improve systems through feedback from others and self-reflection. You have a strong understanding of governance process and partner engagement strategies and feel comfortable contributing your knowledge and expertise with senior leadership.

**Key Responsibilities**:

- Coordinates all secretariat and administrative aspects of the PCN Governance, including development and sustainment of key processes related to committee workflows, information flow, communication, schedules, and status reporting.
- Provides secretariat services to PCN Governance bodies, including Steering Committee, Advisory tables and other subcommittees as required.
- Collaborates with the PCN Director and Committee Chair on agenda development and tracking/reporting of decisions/actions arising from regular governance meetings.
- Advises governance bodies and members on PCN policies and procedures, precedents, and guidelines.
- Establishes onboarding processes and materials and supports orientation of new committee members.
- In collaboration with PCN Director, establishes and coordinates a new PCN Community Advisory Group with community and patient representatives.
- Engage with PCN leadership and other external stakeholders, including Doctors of BC and Ministry of Health to ensure alignment of PCN governance requirements.
- Analyze data and trends to provide insights that inform decision-making, including coordinating with PCN staff, consultants, and partners to compile regular reporting on key performance indicators.
- Establish and maintain an accurate records system for governance and funding documents including budget reports, funding agreements, governance policies and committee terms of reference.
- Develop and maintain a governance calendar to ensure proactive planning of upcoming meetings and reporting deadlines.
- Maintains financial processes for day-to-day PCN activities and year end reporting, working in collaboration with the Division Executive Coordinator.
- Contribute to the execution of special projects related to governance enhancement, strategic planning, and policy development.
- Provides administrative support as required.
- Performs other related duties as assigned.

**Qualifications & Work Experience**:

- Undergraduate degree in a relevant discipline with a minimum of three years’ experience or the equivalent combination of education and experience
- A minimum of three years of public-sector experience preferred with working knowledge in the areas of governance, policy development and multi-stakeholder collaboration.
- Experience working as an executive assistant for a non-profit or similar type of secretariat position coordinating governance functions and partnerships is an asset.
- Experience with and/or knowledge of cultural safety and working with Indigenous Communities is preferred.
- Experience in Project Management is an asset.

**Essential Skills & Attributes**:

- Effective oral and written communication skills
- Technical writing, editing and proofreading skills with superior attention to detail.
- Demonstrated tact, sensitivity, and diplomacy.
- Ability to establish and maintain effective working relationships.
- Ability to work independently within broad policy and procedural frameworks.
- Ability to adapt to changing priorities, work under pressure and meet deadlines.
- Knowledgeable in financial processes.
- Skilled in the use of Microsoft office suite (Word, Excel, Teams, Outlook, OneDrive etc.)
- Demonstrated ability to function as a member of a team.

**Hours**:Flexibility of 30 - 37.5 per week

**Benefits**:Vacation Days, Sick Days, Personal Days and Stat Holidays.

**Schedule**:Monday to Friday, 9 am - 5 pm with flexibility for early morning or evening meetings

Pay: $28.00-$40.00 per hour

Expected hours: 30 - 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

-

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