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Administrative & Bookkeeping Coordinator
4 months ago
**PACIFICSPORT VI JOB POSTING**
**ADMINISTRATIVE & BOOKKEEPING COORDINATOR**
**The Organization**:
The network of PacificSport Centres, in partnership with Canadian Sport Institute-Pacific, delivers sport performance programs to help athletes and coaches win medals for Canada.
Working in support of our national, provincial and regional sport partners, PacificSport
Vancouver Island is creating a stronger system for the development of athletes, coaches, performance enhancement teams and facilities in the Vancouver Island region, serving communities from central and north Vancouver Island and the Sunshine Coast.
**Basic Function**: The Administrative & Bookkeeping Coordinator is responsible for coordinating office operations and procedures, creates financial transactions and creates financial reports from that information
**Principal Accountabilities**:
1. Maintain office records and efficiency. Main activities include:
- Manage filing systems
- Ensure protection and security of files and records; effective transfer of files and records; personnel files are up to date and secure
- Manage layout and equipment procurement
- Maintain inventory
2. Maintain accounting records. Main activities include:
- Tag and monitor fixed assets
- Pay supplier invoices in a timely manner
- Monitor debt levels and comply with debt covenants
- Issue invoices to customers
- Collect sales taxes from customers and remit them to the government
- Issue invoices and monitor receivables
- Record cash receipts and make bank deposits
- Conduct a monthly reconciliation of all bank accounts
- Maintain an orderly accounting filing system
- Process payroll in a timely manner
- Manage staff benefits
- Maintain the chart of accounts
PacificSport Vancouver Island - 839 Old Victoria Rd., Nanaimo BC V9R 5Z9
3. Financial reporting. Main activities include:
- Reconcile monthly Trial Balance
- Issue financial statements as needed for board meetings
- Provide annual information to the external accountant who creates the company’s annual financial statements
- Maintain the annual budget
- Calculate variances from the budget and report significant issues to management
- Comply with local, provincial, and federal government reporting requirements, including but not limited to Canada Revenue, Canada Summer Jobs, viaSport, BC Gaming,
Vancouver Island University, Employments Standards, and Worksafe BC
5. Liaise with Vancouver Island University for
- IT assistance
**Qualifications and Experience**:
- A minimum of 3 years of experience with Quickbooks desk top accounting software and full cycle bookkeeping procedures, including payroll.
- Bookkeeping skills
- Excellent verbal and written communication
- Proficiency in Microsoft Office
- Demonstrated experience and commitment to customer service
- Ability to work within established deadlines with attention to detail and accuracy, while contributing to a team environment
- Strong time management, organization and analytical skills, ability to multi-task
- Works with a minimum of supervision; meets deadlines and completes duties.
- Criminal record check (vulnerable sector)
Applicants must be:
- a Canadian Citizen, permanent resident or person on who refugee protection as been conferred under the Immigration and Refugee Protection Act.
- is legally entitled to work according to the relevant provincial/territorial legislation and regulations.
PacificSport Vancouver Island - 839 Old Victoria Rd., Nanaimo BC V9R 5Z9
Salary Range:
- 0.5 FTE position
- $21 - $24/hour depending on experience and qualifications.
- Eligible for employee benefits after 3-month probation and successful performance review
Director and will liaise with all members of the team as required.
**How to apply**:
Forward cover letter and resume to Catharine Edwards, Executive Director, PacificSport
Closing Date: June 16, 2023
Start Date: June 27, 2023
PacificSport Vancouver Island - 839 Old Victoria Rd., Nanaimo BC V9R 5Z9
**Job Types**: Part-time, Permanent
Part-time hours: 17.5 per week
**Salary**: $21.00-$24.00 per hour
**Benefits**:
- Extended health care
- RRSP match
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Nanaimo, BC V9R 5Z9: reliably commute or plan to relocate before starting work (required)
**Education**:
- DCS / DEC (preferred)
**Experience**:
- QuickBooks: 3 years (preferred)
- Bookkeeping: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
Application deadline: 2023-06-16
Expected start date: 2023-06-27
