Accounting Assistant

2 weeks ago


Burnaby, Canada TMVC - Travel Medicine and Vaccination Centre Full time

Travel Medicine & Vaccination Centre (TMVC) is the largest medical facility in British Columbia and is specialized in travel, occupational services and immunization. TMVC’s collaborative team of professionals are driven by the values of innovation, excellence and genuine compassion, and strive to provide safe and excellent service to the clients.

**Key Responsibilities**:
**Accounts payable and receivable**
- Manage the accounts payable and receivable functions of TMVC, including invoice posting, customer statement reconciliation, vendor statement reconciliation.
- Responsible for ensuring all vendors are paid within agreed timeframes
- Identify payment discrepancies and work with the accountant to resolve the issue for discrepancies.
- Carry out company credit card statement reconciliation ensuring transactions are supported with receipts to upload in accounting program
- Assist with intercompany and account reconciliations

**Managing QuickBooks**
- Ensure accounting and payroll program is regularly updated with vendor, customer and staff information
- Assist the accountant with preparing monthly, quarterly and annual closing statements and reports.

**Payroll**:

- Assist the accountant in processing payroll in a timely manner while ensuring a high level of accuracy.
- Help maintain accurate payroll records in the payroll system, including employee details, benefits information, and expenses to be paid.
- Print and organize employee timesheet.
- Provide advise on payroll enquiries and reconciliations

**Other responsibilities**:

- Assist in picking up vaccines from nearby public health clinic.
- Supporting in picking up supplies for the clinic from Costco
- Cover for the Medical Office Assistant position as needed.

**Qualifications**:

- Diploma/Degree in accounting (preferred)
- Certificate in bookkeeping or equivalent post-secondary education in accounting (required)

**Required Training and Experience**:

- Experience with QuickBooks
- 1+ year of experience in a payroll related function.
- 1+ years of experience in a similar accounting related role.

**Required knowledge, skills, abilities**:

- General knowledge of accounting theories and practices.
- Excellent communication skills with an ability to connect and engage with clients over the phone. Must have strong business acumen, verbal and written communication skills.
- Must have high proficiency in creating reports and knowledge of using MS Excel.
- Possess strong organizational skills, critical thinker, resiliency to changing demands and managing priorities.
- Ability to learn TMVC database - Vaxis and Intranet.
- Ability to work independently.
- Ability to learn new software such as Homebase and Vaxis.
- Ability to handle confidential information professionally and with tact and discretion.
- Proven ability to form strategic partnerships, build relationships and respect cultural diversity.

**Working Conditions**: The physical environment requires employee to work mainly in an office setting, with a requirement to drive/walk once every two weeks to bank.

**Job Type**:

- Full-time permanent position 37.5 hours per week

**Schedule**:

- Monday to Friday, 8:00 am to 4:00 pm.
- TMVC is_ _committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment. If you possess the experience we are looking for, please submit your resume. Please note that only those selected for an interview will be contacted. We thank you in advance for considering TMVC as your potential future employer_

**Job Types**: Full-time, Permanent

**Salary**: From $25.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Accounting: 1 year (required)
- Payroll: 1 year (required)
- QuickBooks: 1 year (required)

Work Location: In person

Expected start date: 2023-07-10



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