Human Resources Administrator

3 weeks ago

Nanaimo, Canada Paladin Security Full time

Human Resources Administrator (City of Nanaimo)

Reporting to our Manager of People & Culture, our receptionist is the local face of Paladin Security to our clients and staff and performs many critical functions related to our hiring process and support of our overall operation. This position is dynamic and multifaceted. Because of its involvement in our recruiting process, this position is ideal for someone with an interest in Human Resources as a career path.

**Salary**: $42,000+ per year.

**YOU’RE A GREAT FIT IF YOU**:

- Answer telephones in a friendly and professional manner
- Professionally greet all visitors to Paladin’s office and ensure they check in and adhere to Paladin’s visitor policy
- Contact new applicants to conduct telephone interviews
- Receive, scan and upload employee documentation to electronic personnel files
- Submit online requests for criminal record checks for prospective new employees
- Develop and maintain professional relationships with all staff
- Take responsibility for overall cleanliness of the office and act as the primary point of contact for cleaners
- Manage uniform inventory, ensure uniform room is cleanly and organized and issue uniforms to security officers
- Submit orders for office supplies as needed and groceries on a weekly basis
- Create cheque requisitions for invoices to submit to Accounts Payable
- Schedule meetings for Paladin staff members and book use of boardroom and training space for all departments within the company
- Manage booking for the office’s apartment suite and ensure suite is tidy prior to visitors arriving.
- Receive and distribute mail, faxes and inventory deliveries and arrange for shipments and couriers.
- Scanning, filing, data entry, processing requests and other administrative duties as required

**Education Requirements**:

- Education or related experience in the field of Office Administration and/or Human Resources.
- Exceptional proficiency with PCs including Office 365, Outlook, Word, and Excel. Knowledge of Winteams or Jira ticketing system is an asset.
- Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
- Professional appearance and demeanor.
- Organization and time management skills.
- Excellent interpersonal and customer service skills.
- Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments.
- Please note that interviews are being conducted remotely at this time, via phone, video chat, and in-person._

**LET’S GET STARTED**

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

VA2

**PALADIN OFFERS YOU**:

- Competitive wages
- Promotion from within
- Company-paid training & uniforms
- Benefits & recognition programs

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