Accounts Payable and Payroll Clerk

3 weeks ago

Richmond, Canada WhiteWater West- Full time

**Position**:Accounts Payable and Payroll Clerk
**Status**:Regular Full Time, 40 hours a week
**Department**:Finance
**Location: Hybrid - Richmond, BC, Canada**
**Reports to**:Accounting & Payroll Manager

*
ESSENTIAL RESPONSIBILITIES: *

The Accounts Payable and Payroll Clerk will be responsible for the following:
**Accounts Payable and Employee Expense Reimbursement**:

- Verify and process bi-weekly employee expense reimbursements.
- Verify, processes and posts Corporate Credit Card transactions.
- Verifies invoices by ensuring proper extensions, taxes, coding and approval matches Levels of Authority matrix.
- Prepare and enter invoices and process weekly cheque runs, wire transfers and EFT payments.
- Regular data entry, process weekly cheque runs, wire transfers and EFT payments and record them accordingly.
- Maintain a good understanding of Company Travel Policy

**Payroll & Benefits Administration**
- Process bi-weekly US payroll for our Constructor Advisors.
- Process prevailing wage and create certified payroll reports.
- Prepare and process bi-weekly payroll journal entry.
- Coordinate with the external payroll service vendor.
- Reconciliation of benefit premiums.
- Payroll system Project Code maintenance to ensure proper project costing and accuracy of Payroll system records and data.
- Communicate with internal customers and respond to their inquiries.
- Work in accordance with generally accepted accounting principles while ensuring proper internal control procedures and corporate policies are followed.
- Proactively identify areas for continuous improvements and efficiencies.
- Act as Accounting Clerk back-up
- Other ad hoc tasks and duties, as required

**Qualifications and Experience**:

- Minimum of 2 to 3 years’ experience in a similar position combined with education in Accounting, Finance or Business Administration or equivalent of both education and experience.
- Hands on experience with ERP systems such as Microsoft Dynamics 365.
- Enrollment in the CPA program is preferred.

**Competencies, Skills & Abilities**:

- Ability to develop and maintain effective internal and external working relationships at all levels in the organization
- Ability to perform moderate to complex account reconciliations.
- Advanced computer skills; proficient MS Office and Excel; knowledge of SharePoint is an asset
- Proven ability to build and maintain lasting relationships at all levels of management and with external contacts and vendors.
- Excellent written and verbal communication skills.
- Experience in dealing with multiple currencies and multiple entities.
- Enthusiasm for innovation and process improvement.
- Strong analytical thinking, problem-solving skills and attention to detail.
- Highly organized and able to meet tight deadlines in a fast paced, fun and professional environment.
- Ability to work independently and as a team, self-starter and energetic.
- Self-driven to work independently with the ability to work effectively and collaboratively in a team
- Must be legally eligible to work in Canada

**WhiteWater Competencies**
- Accountability - We do what we say
- Collaboration - We work well together
- Customer Focus - We know and respond to our customers
- Communication - We listen to and understand each other
- Authenticity - We are honest and trust each other
- Resilience - We deal effectively with pressure, are persistent and optimistic
- Flexibility & Adaptability - We are willing and able to respond to changing circumstances.

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