Administrative Assistant

2 weeks ago


Burnaby, Canada A & A EXCAVATING LTD. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Bachelor's degree
- Experience: 3 years to less than 5 years
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Perform basic bookkeeping tasks
- Oversee the preparation of reports
- Oversee the classification and rating of occupations
- Manage contracts
- Maintain and manage digital database
- Establish and implement policies and procedures
- Consult with clients after sale to provide ongoing support
- Conduct research
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Oversee the analysis of employee data and information
**Computer and technology knowledge**:

- Google Docs
- Microsoft Publisher
- Database software
- Accounting software
- MS Access
- MS Excel
- MS PowerPoint
- MS Word
- Quick Books
- Simply Accounting
- MS Windows
- Adobe Acrobat Reader
- Adobe Photoshop
- Information technology
- Electronic mail
- MS Outlook
- Social Media
**Technical terminology**:

- Business
**Area of specialization**:

- Correspondence
- Charts, tables, graphs and diagrams
- Accounting
- Payroll services
- Construction
**Transportation/travel information**:

- Willing to travel regularly
- Valid driver's licence
- Travel expenses paid by employer
**Health benefits**:

- Dental plan
- Health care plan



  • Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Transportation** is seeking a - **temporary, full-time (1.0** **FTE** **) Administrative Assistant. **The Administrative Assistant is responsible for providing a wide range of administrative support to the Associate Dean’s office including: ensuring the smooth and efficient operations of the Associate Dean’s office; answering...


  • Burnaby, Canada Stantec Full time

    Administrative Assistant - ( 23000033 ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic...


  • Burnaby, Canada Stantec Full time

    Administrative Assistant - ( 230002PU ) **Description** Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water a bit differently—as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic...


  • Burnaby, Canada AMI Full time

    Private property Management company located in Burnaby is looking to hire a Administrative Assistant. This will be fulltime position with an immediate start date. Monday-Friday 9-5pm **What you'll need to succeed**: - 2-5 years admin experience - 2 year leasing experience - Excellent communication skills - Ability to work in a high stress/ fast paced...


  • Burnaby, Canada AMI Full time

    Private property Management company located in Burnaby is looking to hire a Administrative Assistant. This will be fulltime position with an immediate start date. Monday-Friday 9-5pm **What you'll need to succeed**: - 2-5 years admin experience - 2 year leasing experience - Excellent communication skills - Ability to work in a high stress/ fast paced...


  • Burnaby, Canada Simon Fraser Student Society Full time

    Internal/External Job Posting Administrative Assistant (Part-Time, Temporary) The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at the Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is students...


  • Burnaby, Canada Samantha Bo Yee Quan Notary Corporation Full time

    We are seeking a full-time entry-level administrative assistant to join our notary public office in the Burnaby Metrotown area. Our office is easily accessible by car or public transit. **QUALIFICATIONS AND REQUIREMENTS**: - Experience working in an office setting - Experience working as an administrative assistant in a law office/notary office...


  • Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Business** is seeking a - **regular, full-time (1.0** **FTE** **) Administrative Assistant.** This position provides a wide range of administrative support to the Associate Dean’s office, including ensuring the smooth and efficient operations, answering telephone enquiries, maintaining calendars, composing a variety of...


  • Burnaby, Canada Jones Food Store Equipment Ltd. Full time

    **Company Background**: At Jones Food Store Equipment, we supply, install, and service refrigeration equipment primarily for supermarkets throughout British Columbia. Founded in 1971, our strong relationships with the leaders in the industry are built on a foundation of integrity and innovation. **Position Overview**: We currently have an exciting...


  • Burnaby, Canada SSR Security Services Full time

    SSR Security is an acclaimed firm of security professionals offering unparalleled services all across BC. We are hiring for an administrative assistant for our Burnaby office. **Responsibilities and duties**: - Coordinate office activities and operations - Maintain and update employee records i.e., licenses, training, SIN, etc. - Provides logístical...


  • Burnaby, Canada Accurate Effective Bailiffs Full time

    About Us:, we have forty five plus years experience in the debt recovery and Court Bailiff businesses. The Company is a results-oriented organization committed to offering the highest quality of service to our clients. Our professional approach to debt recovery has earned us an outstanding reputation and respect in the industry. What We Are Looking For: We...


  • Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - **School of Health Sciences** is seeking a - **regular, full-time (1.0** **FTE** **) Administrative Assistant.** This position is responsible for ensuring the smooth and efficient operation of administrative support for the Dean’s Office in the School of Health Sciences. Provides administrative support for the Dean and the management team of the...


  • Burnaby, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...


  • Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

    BCIT’s - ** School of Construction and Environment **is seeking a - **temporary, full-time (1.0** **FTE** **) Administrative Assistant. **This position provides administrative/clerical support for one Associate Dean, and the Department Heads, Managers, Directors and employees within their program areas. Is responsible for the organization, coordination and...


  • Burnaby, Canada Carollo Engineers Inc. Full time

    Overview: Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking an Administrative Assistant to help support the operational and project delivery teams in the Vancouver (Burnaby) office. In this role you will work close...


  • Burnaby, Canada Blue Line Solutions Full time

    We are a wholesale company specializing in importing and distribution in Canada and the United States. We are looking for a well-organized person with excellent communication skills, who can prioritize their work. Previous experience is an asset for this position, but an entrepreneurial spirit and outstanding work ethic are even more important. The Office...


  • Burnaby, Canada Trans Mountain Full time

    Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state. **Our Core Values** Trans Mountain’s core values - Safety,...


  • Burnaby, Canada Dr. Ma's Laboratories Inc. Full time

    We are a leading research and manufacturing company for natural health products such as botanical extracts, dietary supplements, vitamins and minerals. Our state-of-the-art facility is located in Metro Vancouver, B.C. We dedicate our research and development efforts into the analytical methods of accurate identification and quantification for Natural Health...


  • Burnaby, Canada The Salvation Army Full time

    To assist in the Cariboo Hill, Salvation Army business and employment relations functions, providing administrative support to Corps Officers/Executive Directors and the Business Manager. **HOURS**: Part-Time - 20 hours/week **KEY RESPONSIBILITIES**: - Draft and type business correspondence; sort and prioritize assignments within general guidelines;...


  • Burnaby, Canada Metro Vancouver Full time

    **Position Status**:Full-Time Temporary (This position to last not later than June 27, 2025) **Department**: Water Services **Employee Group**:Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**: PG T15 $2,137.30 - $2,510.68 bi-weekly **Our Water Services Department is seeking an Administrative Assistant III who will...