Staffing Coordinator

1 month ago

Toronto, Canada VON Canada (Ontario) Full time

**Requisition Details**:
Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Workforce Management
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No

**_This is a Hybrid Remote position - Working in the Toronto office 50% and 50% working from home_**

**Job Summary**:
The Staffing Coordinator is responsible for the day-to-day schedule for both the CSA and Service provider staff. The Staffing Coordinator works in accordance with the collective agreements to meet each Site’s staffing requirements. The staffing coordinator is responsible for successfully balancing the need for staffing with offering time off and for working closely with the Workforce Management Analyst (WFMA), CSA Operations and Management team to monitor overtime, downtime, banked time, and sick time.

**Key Responsibilities**:

- Maintaining updated and accurate schedules and saving on the designated online drive.
- Processing all time off requests and shift trades in accordance with the Collective Agreements.
- Maintain a working knowledge of multiple collective agreements.
- Schedules replacements for all sick calls within the Site.
- Supports the on-boarding of new staff through educating on scheduling process, request for time off process, sick process, and collective agreement questions.
- Collaborates with the Workforce Management Analyst to review data trends and staffing levels.
- Schedules staff to clinics, committee meetings, training, and education.
- Schedules nursing students to travel with their preceptors/mentors.
- Attends next day meetings with Site management and CSA Team Lead to ensure staffing needs are being addressed.
- Attends Site weekly and monthly workforce management production meetings.
- Promotes the Staffing Coordinator process to all stakeholders across the Site and provides awareness of the Staffing Coordinator Role.
- Participates in process improvement through lean thinking and team kata.
- Conducts ad hoc and regular data analysis to identify opportunities to improve effectiveness and efficiencies.
- Attends local labour management meetings as required.
- Other duties as assigned

**Education, Designations and Experience**:

- Post-Secondary education in a related field.
- Three (3) years previous experience in workforce oversight including a minimum of 1year of experience creating and maintaining rotations and/or schedules.
- Demonstrated experience in the health care system.
- Experience with a unionized environment.

**Skill Requirements**:

- Advanced Microsoft Excel skills.
- Knowledgeable about the Staffing Coordinator framework and related tools such as Procura, Cognos, and Excel Macros.
- Excellent communication skills.
- Strong attention to detail.

**Other**:

- A current and original copy of a satisfactory Criminal Records Check.
- A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
- The use of Personal Protective Equipment (PPE) may be required

VON is a non-profit organization that provides clinical, personal and social support to people who want to **_live every day to the fullest_** while remaining in their own homes and communities
- Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements._

  • Staffing Coordinator

    3 weeks ago

    Toronto, Canada XMC Sponsorship and Experiential Marketing Full time

    **JOB SUMMARY** XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada’s Official Experiential MarketingTM Agency. KEY JOB FUNCTIONS / KEY RESPONSIBILITIES **Overall** - Support the XSS business unit and management on all XMC Staffing Solutions projects - Target-right recruiting and staff...

  • Staffing Coordinator

    1 month ago

    Toronto, Canada XMC Sponsorship and Experiential Marketing Full time

    **JOB SUMMARY** XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada’s Official Experiential MarketingTM Agency. KEY JOB FUNCTIONS / KEY RESPONSIBILITIES **Overall** - Support the XSS business unit and management on all XMC Staffing Solutions projects - Target-right recruiting and staff...

  • Nursing Staffing Coordinator

    7 days ago

    Toronto, Canada Baycrest Full time

    The Staffing Office at Baycrest has an opportunity for a **STAFFING COORDINATOR, NURSING** **Permanent Part Time** 28 Hours Bi-weekly | Non-Union | Day - Evening Shifts (including some weekends) **Responsibilities include but are not limited to**: - Scheduling replacement clinical personnel to ensure staffing needs are met within policy guidelines...

  • Nursing Staffing Coordinator

    7 days ago

    Toronto, Canada Baycrest Full time

    The Staffing Office at Baycrest has an opportunity for a **STAFFING COORDINATOR, NURSING** **Permanent Part Time** 14 Hours Bi-weekly | Non-Union | Day - Evening Shifts (including some weekends) **Responsibilities include but are not limited to**: - Scheduling replacement clinical personnel to ensure staffing needs are met within policy guidelines...

  • Staffing Coordinator

    1 month ago

    Toronto, Canada Experiential Marketing Limited Partnership Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Identify current and prospective staffing requirements - Prepare and post notices and advertisements - Collect and screen applicants - Advise job applicants on employment requirements and terms and conditions of employment - Recruit graduates of...

  • staffing coordinator

    4 weeks ago

    Toronto, Canada Out of the Box Packaging Inc. Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksIdentify current and prospective staffing requirementsCollect and screen applicantsAdvise job applicants on employment requirements and terms and conditions of employmentReview candidate inventoriesRecruit graduates of colleges, universities and other educational institutionsCo-ordinate and...

  • staffing coordinator

    4 weeks ago

    Toronto, Canada Out of the Box Packaging Inc. Full time

    Education: Expérience: EducationCollege/CEGEPTasksIdentify current and prospective staffing requirementsCollect and screen applicantsAdvise job applicants on employment requirements and terms and conditions of employmentReview candidate inventoriesRecruit graduates of colleges, universities and other educational institutionsCo-ordinate and participate in...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Providence Healthcare Full time

    ***: This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. **MAJOR...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    : This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. All duties...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Providence Healthcare Full time

    ***: This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. **MAJOR...

  • staffing coordinator

    2 weeks ago

    Toronto, Canada HELPART HR INC. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 7 months to less than 1 year or equivalent experienceTasksIdentify current and prospective staffing requirementsPrepare and post notices and advertisementsCollect and screen applicantsAdvise job applicants on employment requirements and...

  • staffing coordinator

    1 week ago

    Toronto, Canada HELPART HR INC. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksIdentify current and prospective staffing requirementsPrepare and post notices and advertisementsCollect and screen applicantsAdvise job applicants on employment requirements and terms and conditions...

  • Part Time Scheduling

    2 days ago

    Toronto, Canada The Salvation Army Full time

    Are you motivated, looking for a role with a purpose, and have a desire to make a difference in your local community? The Salvation Army’s Meighen Health Centre (MHC) is a long-term care and assisted living facility located in Toronto, within walking distance of the Davisville subway station and with parking available on-site. We care deeply about our...

  • Staffing Coordinator

    5 days ago

    Toronto, Canada Sentient HR Services Inc. Full time

    Imagine working from home from 2:00 - 10:00 p.m. for an award-winning staffing agency.A rare and unique opportunity awaits an individual who is customer-service oriented, highly organized, a team player, and known to co-workers and friends as a multi-tasker extraordinaire!Sentient HR is hiring for the position of evening Client Care. This employee will be...

  • Staffing Coordinator

    5 days ago

    Toronto, Ontario, Canada Sentient HR Services Inc. Full time

    Imagine working from home from 2:00 - 10:00 p.m. for an award-winning staffing agency.A rare and unique opportunity awaits an individual who is customer-service oriented, highly organized, a team player, and known to co-workers and friends as a multi-tasker extraordinaireSentient HR is hiring for the position of evening Client Care. This employee will be the...

  • Staffing Coordinator

    4 days ago

    Old Toronto, Canada Sentient HR Services Inc Full time

    Imagine working from home from 2:00 - 10:00 p.m. for an award-winning staffing agency. A rare and unique opportunity awaits an individual who is customer-service oriented, highly organized, a team player, and known to co-workers and friends as a multi-tasker extraordinaire! Sentient HR is hiring for the position of evening Client Care. This...

  • Staffing Coordinator

    4 days ago

    Old Toronto, Canada Sentient HR Services Inc Full time

    Imagine working from home from 2:00 - 10:00 p.m. for an award-winning staffing agency. A rare and unique opportunity awaits an individual who is customer-service oriented, highly organized, a team player, and known to co-workers and friends as a multi-tasker extraordinaire! Sentient HR is hiring for the position of evening Client Care. This...

  • Staffing Coordinator

    4 days ago

    Old Toronto, Canada Sentient HR Services Inc Full time

    Imagine working from home from 2:00 - 10:00 p.m. for an award-winning staffing agency. A rare and unique opportunity awaits an individual who is customer-service oriented, highly organized, a team player, and known to co-workers and friends as a multi-tasker extraordinaire! Sentient HR is hiring for the position of evening Client Care. This...

  • Staffing, Recruitment and Appraisal Administrator

    7 days ago

    Toronto, Canada Toronto District School Board Full time

    No. SCH II-23-0055NE POSTED: March 3, 2023 DEADLINE: 12:00 noon: March 13, 2023****: - ______e: **Staffing, Recruitment and Appraisal Administrator** **Staffing, Recruitment & Contract Services, Elementary Teaching** 1 - Permanent Position **Employee Services** **Schedule II, Level 6** **(Non-Union - 12 Month)** **$76,718 - $92,072 **The Toronto...

  • Staffing Resource Centre Assistant

    1 week ago

    Toronto, Canada Humber River Hospital Full time

    Position Profile: Humber River Hospital is committed to revolutionizing patient care for our diverse community. With the opening of our new facility, North America’s first fully digital hospital, scheduled for October 18, 2015, the future is very exciting for our people and programs. We’re looking for exceptional individuals to join our great team:...