Project Coordinator, Ancillary Revenue
2 weeks ago
:
**Reports To**: Director, Ancillary Revenue
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**Position Summary**: The Project Coordinator, Ancillary Revenue & Physical Design is responsible for overseeing and coordinating the day-to-day activities of the Ancillary Revenue & Physical Design department. This role involves managing administrative tasks, coordinating projects, and collaborating with internal departments and external vendors to drive projects and initiatives forward. The Project Coordinator, Ancillary Revenue & Physical Design will also assist in reconciling records, reviewing contracts, and ensuring effective communication between internal and external teams.
**Responsibilities**:
- Effectively oversee and coordinate the daily operations and progress tracking of departmental activities.
- Coordinates projects for specific revenue streams and tracks progress of these projects.
- Facilitate effective communication between CAPREIT and external vendors to ensure seamless project management and adherence to timelines.
- Collaborate with other CAPREIT departments to obtain necessary information and approvals to keep ancillary projects on schedule and ensure proper processes are adhered to.
- Review vendor contracts to comprehend contractual clauses and terms and extract pertinent information for team reference.
- Maintain and organize documentation in Sharepoint, including contracts, plans, quotes, purchase orders, etc.
- Coordinate with the Finance and Accounting departments on a regular basis to ensure records are reconciled as needed.
- Schedule meetings, prepare meeting materials, attend meetings to take accurate minutes and follow up on action items
- Execute travel and meeting arrangements as required.
**Requirements**:
- 2-3 years’ experience in an Administrative/Coordination role
- Contracts and Property Management experience is an asset
- Strong organizational and coordination skills.
- Ability to work independently and keep projects on track.
- Advanced knowledge of Microsoft Office Applications
- Excellent written and verbal communication skills.
- Strong attention to detail
- Ability to collaborate effectively with cross-functional teams.
- Professional demeanor and ability to work efficiently in a fast-paced environment.
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