Councillor Executive Assistant

3 weeks ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**:Councillor Executive Assistant

**POSTING NUMBER**:105728

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Contract: End date: End of Term of Council.

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of City Hall

**SALARY GRADE**:4

**HIRING SALARY RANGE**:$75,358.00 - $84,778.00 per annum

**MAXIMUM OF SALARY RANGE**:$94,198.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:November 10, 2023

**CLOSING DATE**:November 24, 2023

**AREA OF RESPONSIBILITY**:

- Maintain database and ensure constituents receive timely follow-up.
- Maintain sound awareness of local and city-wide municipal matters, current, social and political issues, and other matters affecting the municipality, which affect the Councillor and constituents.
- Prepare and co-ordinate correspondence, speeches and presentation materials for the Councillor.
- Act as contact for Councillor media inquiries and prepare the Councillor for media follow-up.
- Ensure the Councillor is prepared with briefing material for meetings of Council, Committees, and other meetings, as required.
- Review and analyse agendas for Council.
- Monitor and maintain records on Committee recommendations and Council decisions and follow through on requests and inquiries.
- Review and monitor all incoming mail, electronic mail, correspondence and telephone messages and prepare a daily summary for follow-up.
- Review correspondence of importance with the Councillor, advise or determine the course of action if required, and organize replies for signature where appropriate.
- Attend public meetings/hearings as required and facilitate communication on behalf of Councillor.
- Undertake research and analysis with respect to policy matters and departmental initiatives.
- Collaborate with Mayor’s Office, other Councillor offices and the Corporation on events and issues management that impact the Councillor’s office and update the Councillor on all matters.
- Liaise with departments and other levels of government to obtain information for constituents on Council matters.
- Maintain confidentiality with respect to issues involving the City and the Councillor's office.
- Monitor Councillor social media platforms and webpage, and act as web author, managing changes and site updates.
- Undertake special assignments as requested.
- Provision of expense administration for the Councillor, to meet corporate policies and guidelines.
- Perform other duties as assigned

**SELECTION CRITERIA**:
***

**EDUCATION**:

- Minimum Grade 12 education complemented by post-secondary certificate, diploma or degree in a related discipline.

**REQUIRED EXPERIENCE**:

- 3 to 5 years of experience in a senior administrative-related position or equivalent combination of education and experience

**OTHER SKILLS AND ASSETS**:

- Good working knowledge of the municipal process/structure
- Ability to work independently and demonstrate sound judgement
- Ability to research/investigate issues and where appropriate make decisions toward resolution
- Excellent writing skills to prepare correspondence, speeches and presentation materials
- Ability to represent the Councillor in a professional articulate manner at City and Ward functions
- Superior customer service skills
- Ability to exercise good judgement and maintain confidentiality
- Excellent communication, overall time-management and organizational skills are essential
- Demonstrated ability to work under pressure
- knowledge of multiple languages is an asset.
- Ability to attend off site locations may be required, including willingness and ability to work variable shifts, including evenings, weekends and holidays, if and as required

LI-AV
- **_
- Various tests and/or exams may be administered as part of the selection criteria._

**Alternate formats will be provided upon request.**

**Interview**:Our recruitment process may be completed with video conference technology.

*

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