Constituency Relations Coordinator

3 weeks ago


Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Constituency Relations Coordinator
**Reports to**: AMS President
**Employee status**: Hourly Exempt, Appointed
**Length of term**: May 1, 2024 - April 30, 2025
**Hours per week**: May 1, 2024 - September 30, 2024: 15 hours per week
**October 1, 2024 - April 30, 2025**: 10 hours per week
**Compensation**: $18.00 per hour

Position Purpose

The Constituency Relations Coordinator will report to the President and is responsible for the coordination between the AMS and its Constituencies on projects and events as well as other administrative duties as required on behalf of/for the President. The position assists the President and the Executive to maintain collaborative and effective relationships with AMS Constituencies working on furthering student life at UBC. The incumbent is responsible for ensuring that the AMS is connected with AMS Constituencies across campus, is actively working with Constituency executives in addressing concerns, assisting them navigate AMS processes and systems, connecting them with appropriate contacts and resources, and works to build partnerships within our campus.

**Responsibilities**:

- Coordinate Constituency related and collaborative events and projects for the Executive Committee
- Administrative duties as required
- Proactive support and initiatives for supporting AMS Constituencies
- Liaise with President’s Council through administrative support and problem-solving
- Attending Constituency Council meetings as and when required
- Coordinate events and assist with projects and presentations
- Help organize major AMS events such as the Annual General Meeting and the AMS Awards Gala
- Lead Coordination of the “Constituency of the Year” Competition
- Lead the annual Interfaculty Cup Competition amongst constituencies
- Advise the Executive on both operational and strategic items in relation to AMS Constituencies
- Uphold the AMS’s mission, values, constitution, and Strategic Plan
- Administrative and other duties as required by the President

Qualifications and Experience
- Must have experience as part of one of the following at a minimum:

- Served as an executive of an AMS Constituency (preferred) or
- Served as a direct deputy to an AMS Constituency executive (ie. AVP)
- Must have experience in event planning and coordination
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- Strong public relations, teamwork, and organization skills
- Ability to meet deadlines and work well under pressure
- Must be able to work flexibly, adapting to the different needs and limitations of each project
- Must proactively initiate cross-portfolio communication
- Organized, punctual, and detail-oriented
- Experienced with large scale project management
- Proven track record of showing initiative and maintaining confidentiality
- Able to work both in a team and individually
- Experience leading a team on project development an asset
- Able to multi-task and manage several projects with widely different themes
- Interest in community building an asset

**To Apply**:
Please submit your resume and cover letter. Applications without a cover letter will not be considered.

**Application Deadline**: 11:59pm Sunday, April 14.
position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.


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