Executive Assistant to CEO

3 weeks ago

Ottawa, Canada CHEO RESEARCH INSTITUTE Full time

**JOB DESCRIPTION**
**Posting #: RI-23-058**

**Posting Period - November 22nd, 2023 to**

**December 1st, 2023**

**TITLE: Executive Assistant to the Chief Executive Officer of the CHEO Research Institute**

**Full-Time, Permanent Position**
**TERM**:
**COMPENSATION**:
Will commensurate with skills and experience; $56,000 - $60,000

**REPORTS TO**:
Chief Executive Officer, CHEO RI

**SUMMARY**:
The Executive Assistant ensures the efficient operation of both the Chief Executive
Officer’s office and the Chief Operating Officer’s office by providing administrative support which includes the development of relationships, the planning and execution of special projects, and prioritizing of internal and external requests. This role is an integral part of the executive team of the RI. It is a high profile position requiring integrity, professionalism and dedication.

**MAIN RESPONSIBILITIES**

Characteristic responsibilities include:

- Maintain continuous personal awareness of all Research Institute activities falling under the responsibility of the CEO in order to interpret and direct for disposition, inquires and directives from other V.P.’s and Senior

Management and the public by providing assistance and required information verbally and/or in writing.

Maintain filing systems.
- Organize and manage the CEO’s schedule. Determine priorities and arrange meetings (In Person, via Teams and ZOOM), or appointments including confirming attendance, preparing agendas and materials and co
- ordinating catering.
- Make travel and accommodation arrangements and prepare travel claims as required.
- Photocopy, collate, fax and distribute documents. Proofread documents for grammar and spelling.
- Respond to inquiries from Research Institute appointees and their staff.
- Provide assistance for RI Staff in relation to office relocations and purchase furniture (if necessary).
- Responsible for RI office maintenance (e.g. signage; building/office repairs; printers)
- Maintain a close liaison and act as a resource person to the Executive Team of the CHEO RI and Executive Team of CHEO.
- Organizes and prepares Executive Team, Senior Management Committee, RI Administration, and Relationship

Management Committee meeting agendas, attend meetings, and record minutes.
- Maintain current research CV for CEO
- Assess the nature and sensitivity of verbal and written requests, prioritize, and take appropriate action.
- Research, analyze and summarize necessary material for the preparation of reports and correspondence.
- Assist with special projects for and with the CEO (e.g. visiting speakers, retreats, fund raising events, social events).
- Provide support for creation of RI policy and procedure documentation.
- Perform other related duties as assigned by supervisors.

**EDUCATION/EXPERIENCE**:

- Bachelor’s Degree
- 5 years of experience
- Previous experience in a research setting is an asset
- Previous experience working with a Board of Directors mandatory
- Expertise with ZOOM and Microsoft Teams
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements

**ADDITIONAL COMPETENCIES/SKILLS**:
Demonstrated ability to:

- Take accurate notes or minutes of meetings and transcribe to final product.
- Take steps to ensure timely completion of tasks by adjusting priorities as required.
- Adapt to changes to meet organizational requirements.
- Communicate effectively and concisely, both orally and in writing.
- Deal effectively with internal and external customers.
- Exercise sound judgement, discretion and a high degree of confidentiality.
- Police record check is required.
- Working knowledge of applicable occupational health and safety legislation; general knowledge of corporate/departmental policies and procedures related to health and safety.

**EFFORT**

**WORKING CONDITIONS**
- Hybrid work model. Minimum 2 days a week on site.

**TO APPLY**

sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Applications will only be considered from those that are eligible to work in Canada. We thank all applicants for their interest, however, only those invited for an interview will be contacted.

**DESCRIPTION DE TRAVAIL**

**Numéro d’affichage : RI-23-058**

**Du 22 ** **Novembre au 1er Decembre, 2023**

**TITRE : Adjointe ou adjoint de direction du directeur général de l’Institut de recherche de**
**CHEO**

**MANDAT : Poste permanent à temps plein**

**SALAIRE**:La compensation sera proportionelle à l’expérience; de 56,000$ - 60,000$

**SUPERVISEURS**:
Directeur général IR de CHEO

**RÉSUMÉ DES**
**FONCTIONS **:L’adjointe ou l’adjoint de direction assure le fonctionnement efficace du bureau du directeur général en fournissant un soutien administratif qui comprend le développement de relations, la planification et l’exécution de projets spéciau

  • Executive Assistant to CEO

    1 month ago

    Ottawa, Canada Polytechnics Canada Full time

    **Executive Assistant to the CEO** Polytechnics Canada is the voice of leading research-intensive, publicly funded polytechnics, colleges and institutes of technology. On their behalf, we advocate for federal action related to innovation and skills. Polytechnic education is technical, hands-on and applied. Polytechnic institutions allow students to learn...

  • Executive Assistant to CEO

    5 days ago

    Ottawa, Canada Nurses Specialized in Wound, Ostomy & Continence Canada Full time

    Coordinate travel arrangements and itineraries - Prepare reports, presentations, and correspondence on behalf of the CEO- Conduct research and compile data as needed - Act as the primary point of contact for internal and external stakeholders - Handle confidential information with discretion and professionalism - Assist in managing projects and initiatives...

  • Chief Executive Officer

    3 weeks ago

    Ottawa, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct reports and a total team of 80+ staff the CEO is...

  • Chief Executive Officer

    3 weeks ago

    Ottawa, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct reports and a total team of 80+ staff the CEO is...

  • Chief Executive Officer

    3 weeks ago

    Ottawa, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct reports and a total team of 80+ staff the CEO is...

  • Chief Executive Officer

    3 weeks ago

    Ottawa, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct reports and a total team of 80+ staff the CEO is...

  • Executive Assistant

    6 days ago

    Ottawa, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO’s office includ

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administra

  • Chief Executive Officer

    3 weeks ago

    Ottawa, ON, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct reports and a total team of 80+ staff the CEO is...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Ottawa Salus Full time

    **Job Title**:Executive Assistant (Excluded) **Number of position(s)**:One (1) **Job Type**:(1) Permanent full-time excluded position (35 Hours/Week: Monday to Friday). **Language**:Bilingual (English and French) required **Date of Posting**:November 10, 2023 **Date of Closing**:November 24, 2023 **Start date**:As soon as possible **Overview**: Are...

  • Chief Executive Officer

    1 week ago

    Ottawa, Canada Canadian Bar Association Full time

    As one of Canada's most respected and influential national associations, the CBA has embarked on a journey of significant change and is seeking an exceptional leader as its next Chief Executive Officer (CEO). The CBA CEO reports directly to the CBA Board of Directors. Leading a team of nine direct

  • Executive Assistant

    4 days ago

    Ottawa, Canada Restore Medical Clinics Full time

    Restore Medical Clinics (RMC) is a fast-paced medical complex that takes a multidisciplinary approach to deliver healthcare services for the total person by providing a full range of medical services in one convenient location. Our vision is to provide compassionate, collaborative, and comprehensive care to all. RMC currently offers patients access to...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    1 week ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Executive Business Partner, Office of the CEO

    4 days ago

    Ottawa, Canada Fullscript Full time

    Fullscript is making optimal care easy for everyone. Through our care delivery platform, health practitioners can seamlessly design personalized health plans, provide support and education tools, and effortlessly prescribe and manage the use of healthcare's best supplements — all in one place.Since 2011, Fullscript has enabled over 90,000 practitioners to...

  • Executive Business Partner, Office of the CEO

    4 days ago

    Ottawa, Canada Fullscript Full time

    Fullscript is making optimal care easy for everyone. Through our care delivery platform, health practitioners can seamlessly design personalized health plans, provide support and education tools, and effortlessly prescribe and manage the use of healthcare's best supplements — all in one place.Since 2011, Fullscript has enabled over 90,000 practitioners to...

  • Executive Assistant

    1 week ago

    Ottawa, ON, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...

  • Executive Assistant

    2 weeks ago

    Ottawa, ON, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...