Executive Assistant

2 weeks ago

Salmon Arm, Canada Shuswap Economic Development Society Full time

**JOB LISTING**

**ECONOMIC DEVELOPMENT**

**ADMINISTRATIVE ASSISTANT**

**Part-time: 20-25 hrs./ wk.**

**Closing Date: Until filled.**

**Hourly rate: $25/hr. Location: Salmon Arm, BC, moving to new Blind Bay office once established.**

If you've heard of the Shuswap, you know how beautiful it is. Four seasons, year-round outdoor adventure and a rich agricultural bounty are just some of our charms. The Shuswap Economic Development Society (SEDS) is seeking a highly motivated and experienced professional to join our team. If you are skilled, talented and want to make a difference, we want to hear from you.

Reporting to the Executive Director, Economic Development, this position acts as confidential assistant.

**Duties Include**:

- Maintains highly confidential files.
- Acts as a receptionist, answering telephone and inquiries and providing information of a routine nature or redirects inquiries, as appropriate.
- Organizes and supports events and schedules appointments and meetings.
- Drafts original correspondence; data research; and transmits reports and other communications to staff, external agencies, and stakeholders.
- Schedules appointments and meetings, drafts agendas and itineraries, and takes minutes, as required.
- Maintains social media channels and ensure the SEDs website is current. Monitors and maintains google analytics account.
- Acknowledges receipt of, researches, drafts responses and responds to inquiries, complaints, and tracks correspondence.
- Represents SEDS at events, such as; farmers markets, trade shows, special events.
- Makes travel plans and travel itineraries for the manager and consultants as required.
- Maintains daily “bring forward” system for the manager.
- Manages filing requirements of the manager.
- Performs other related duties as assigned.

**Required Education and Experience**:

- Completion of post-secondary certification in a recognized secretarial and/or administrative program.
- Minimum of 2-3 years’ executive assistant experience at a senior management level

**Required Knowledge, Skills and Abilities**:

- Knowledge of general office practices and procedures.
- Proficiency in Microsoft Word, Excel, PowerPoint and Microsoft Outlook.
- Exceptionally well-organized and able to work effectively with mínimal guidance and supervision.
- Ability to exercise mature judgement regarding confidential and sensitive information.
- Well-developed communication, discretion, and public relations skills.
- Considerable diplomacy and exceptional interpersonal skills.
- Flexible and able to prioritize work in a fast-paced environment, working to deadlines.

**Preferred Education and Experience**:

- Experience in Economic Development or Tourism and/or Event management.
- Completion of post-secondary certification in a recognized secretarial and/or administrative program.
- An educational background in business administration, project or event management.

**To Apply**:
**Job Types**: Part-time, Casual
Part-time hours: 25 per week

**Salary**: $20.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Salmon Arm, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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