Proposal Writer/coordinator

2 weeks ago

Ottawa, Canada Systematix Full time

**About the Job**:
Systematix IT Solutions is looking for a **Proposal Writer/Coordinator** to be part of our Ottawa office, responding primarily to Government of Canada solicitations, and to assist in our company’s on-going success.

This is a hybrid work environment - you can choose to work remotely on a regular basis, but you need to reside within the Ottawa/Gatineau region.

**About the Responsibilities**:

- Participate in the proposal preparation process, starting from the initial planning phase until submission. This work involves sourcing resources for IT/IM professional services, primarily in the realm of ERP or CRM systems like PeopleSoft, SAP, MS Dynamics CRM, and ServiceNow.
- Draft new technical documentation to respond to corporate criteria, reference requests, or when there is no relevant boilerplate content available in new service lines.
- Attend meetings with all members of the Ottawa team to provide updates on the bid status and to synchronize work efforts.
- Oversee procurement administration tasks, which includes reviewing procurement sites, downloading, saving, and storing RFP’s and other opportunities.
- Maintain documentation and acquire information on clients and/or resources using the internal document libraries. This entails recording anticipated opportunities, tracking proposals that are currently being prepared, and storing submitted proposals along with win/loss outcomes and relevant information.

**About the Qualifications**:

- Experience with proposals in an IT/IM professional services context and experience responding to government RFPs is preferred.
- Must be skilled in and comfortable with writing technical content as well as occasionally writing creative content.
- Need to have skills and experience with the Microsoft 365 line of products, but especially Word and Excel.
- Since we are a small team who all need to work together, you should be okay with administrative work as well as Content Management activities as part of your job.
- You need to be detailed-oriented with a mind for quality assurance.
- You can work independently without the need for significant oversight, but also able to collaborate with others.
- You can manage strict deadlines and quick turnarounds.
- You must possess or be able to obtain a valid security clearance at the level of Enhanced Reliability.

**Why Join Us?**:

- We promote a balanced lifestyle.
- The compensation package includes a competitive base salary, with the potential for variable compensation and team rewards.
- The benefits package is comprehensive, including medical and dental coverage, a telemedicine platform, an Employee Assistance Program, life insurance, and a fitness allowance.
- The workplace culture fosters excellent camaraderie among colleagues, and mutual respect is highly valued.

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