Administrative Assistant

3 days ago

Kingston, Canada Select Door and Frame Full time

The Administrative Assistant will be responsible for providing support to the Project Management team in a fast moving, ever changing environment.

**Responsibilities**:

- Maintain effective day to day contact with the Project Managers,
- Providing IT support and troubleshooting when necessary
- Assist with creating various documents, reports, spreadsheets, and drawings
- Assist with the successful full cycle of assigned projects; from initiation to completion
- Assist with daily scheduling of deliveries and time management to ensure prompt completion of tasks, within set deadlines
- Ensure all project documentation is accurate and uploaded into internal and external systems
- Ensure work authorization, completion certificates and all other required documents are obtained from client
- Ensure work order tasks and purchase orders are completed and uploaded in a timely manner
- Invoicing is completed accurately in line with client protocols
- Site visits as required
- Other duties as assigned

Qualifications:

- 2-4 years’ experience in an administrative role;
- Previous experience working within a construction environment is considered an asset;
- Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Highly resourceful team-player, with the ability to also be extremely effective independently;
- Ability to maintain confidentially with tact and discretion;
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal and external business contacts;
- Strong communication skills;
- Proficient in MS Office, including Outlook, Word and Excel, as well as Microsoft Teams

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

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