Financial Reconciliations Technician

2 weeks ago

Victoria, Canada School District #62 (Sooke) Full time

FINANCIAL RECONCILATIONS TECHNICIAN

ONE POSITION FOR THE FINANCE DEPARTMENT.

THIRTY-FIVE HOURS PER WEEK. TWELVE MONTHS PER YEAR.

PLEASE FIND A JOB DESCRIPTION ATTACHED.

**Terms of Employment**:
Twelve months per year

KNOWLEDGE AND EXPERIENCE

Recent completion of 3rd year of a bachelor’s degree in accounting or recent completion of a three-year diploma in accounting from a post-secondary institution;
Minimum grade of C+ on all university level accounting courses;
Minimum of one-year related work experience;
Proficiency in using Excel, manipulating data, and utilizing advanced formulas/functions such as vlookup, pivot tables, and IF statements;
Previous accounting related office experience and experience with accounting software an asset;
Customer service and/or client service experience is considered an asset;
Familiarity with Atrieve ERP and KEV School Cash Online software programs an asset;
Ability to accurately perform repetitive tasks under minimum supervision;
Ability to respect the confidential nature of financial transactions, correspondence and discussions.

SKILLS AND ABILITIES

**Strives for Personal Excellence**: is mindful, remains calm and responds thoughtfully; takes pride in work; possesses strong attention to detail; takes initiative and proactively plans, prioritizes and organizes work.

**Practices a Growth Mindset**: demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; stays current; reflects on self to continually learn and improve; remains positive; demonstrates adaptability and is willing and able to adjust to changes.

**Thinks Critically and Creatively**: asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve.

**Effectively Communicates and Collaborates**: clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly and respectfully using oral, written and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others.

Builds Relationships, Fosters Interconnectedness and Cultivates Community: supports a welcoming and safe environment that values and appreciates differences and is reflective of everyone; actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment.

**Problem Solving/Sound Judgment**: analyzes problems systematically, organize information, and identify key factors and options leading to successful outcomes.

RESPONSIBILITIES

BANK RECONCILIATIONS

Review District bank accounts and prepare entries to record revenue and expenditures;
Prepare bank transfers between school and District bank accounts;
Ensure bank fees and other NSF entries are recorded, reported, and corrected;
Prepare the District’s operating and elementary bank reconciliations for approval;
Review secondary school bank reconciliations to ensure completeness and accuracy.

OTHER RECONCILIATIONS

Prepare and process journal entries;
Prepare monthly BMO transaction uploads into Atrieve;
Reconcile and prepare monthly GST returns for submission;
Prepare a variety of reconciliations and reports using excel, researching accounting discrepancies, determining most appropriate methods to correct discrepancies and preparing corrections.

ACCOUNTS RECEIVABLE (A/R)

Maintain fee schedule and prepare monthly A/R invoices for District rental contracts;
Prepare and issue miscellaneous invoices as required;
Export and review School Cash Catalogue reports to record monthly revenue transactions;
Monthly reconciliation of the A/R sub ledger;
Generate monthly aged A/R report and follow up on outstanding balances.

SUPPORT

Provide assistance, training, and technical support to users of the District’s financial reporting systems and accounting systems;
Create and maintain process documentation;
Work with District staff to answer questions and problem-solve to rectify accounting and reporting issues.

OTHER

Assist with internal audits as directed;
Provide assistance, training, and technical support to users of the District’s financial reporting systems and accounting systems;
Create and maintain process documentation;
Work with District staff to answer questions and problem-solve to rectify accounting and reporting issues.

Prepare EFT information forms for vendor direct deposits;
Provide support to the Accounts Payable Technician;
Other duties as required.

RATE OF PAY AS PER THE COLLECTIVE AGREEMENT.

DUTIES TO COMMENCE AS SOON AS POSSIBLE.

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