Financial Services Coordinator

4 weeks ago

Niagara, Canada Niagara College Canada Full time

Located in the heart of the Niagara Region - just minutes from one of the world’s most well-known tourism destinations - Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.

**Responsibilities include, but are not limited to**:

- Acts as first point of contact for internal and external stakeholders, including in-person reception and telephone inquiries
- Administrative support to the Director Financial Services and the Financial Services Management
- Organizes and expedites key action items so that matters are handled promptly, efficiently and with the appropriate degree of confidentiality
- Supports activities across the Financial Services division including an efficient flow of information, scanning of invoices for accounts payable, filing, and coordination of document retention
- Manages schedule and exercises judgment in scheduling appointments and meetings
- Coordinates and supports cross divisional/committee meetings, communications, and events
- Supports projects undertaken by the Director including conducting research and collating data into coherent reports
- Provides administrative support for HR/Payroll related processes including attendance reporting, part time contract entry and time reporting, and onboarding
- First point of contact for internal and external insurance related matters
- Coordinates, processes, and liaises with the insurance broker for internal and external Certificates of Insurance (COI) requests and insurance renewals
- Assists with insurance claims management including communication and coordination with the insurance broker, insurers and third-party adjusters as required

**Qualifications**:

- Two (2) year diploma in Office Administration, Accounting, Business Administration, or similar field of study
- Minimum three (3) years work experience in an administrative capacity within a high volume educational, financial, or office environment with proficiency in computerized accounting systems
- Excellent interpersonal and communication skills to deal tactfully with a variety of clientele, including college staff, students, vendors, contractors, and government officials
- Proven abilities in working independently, exercising good judgement, professionalism, and confidentiality
- Good organization skills and ability to establish priorities, organize own work, and work with mínimal supervision in meeting deadlines
- Ability to multi-task and prioritize work projects and workflow

We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.

While we thank all applicants, only those selected for an interview will be contacted.

If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

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