Ministry Supports Officer, Affordability and

2 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 55004
Ministry: Affordability and Utilities
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: May 2, 2024
Classification: Program Services 3 MA

**Salary**: $2,626.89 to $3,448.73 bi-weekly ($68,561.83 - $90,011.85/year)

**Role Responsibilities**:
The Affordability and Utilities Ministry is currently seeking an agile, self driven and proactive Ministry Supports Officer reporting to the Manager, Accommodations and Facilities, Affordability & Utilities.

The Accommodations and Facilities Team is responsible for supporting the department as a whole to ensure corporate systems and services are in place to deliver on the priorities established by Cabinet. It provides the backbone support that allows the department's program and operational areas to function. The unit is responsible for providing strategic advice, business services, and ensuring the successful transition to a shared services model for other successful shared corporate services within Affordability and Utilities (AU).

Reporting to the Manager of Accommodations and Facilities, the Ministry Supports Officer is the department's interface with other ministries providing shared services, including Service Alberta and Red Tape Reduction (SARTR), the Public Service Commission, Justice, Technology and Innovation, and Treasury Board and Finance (TBF), to ensure alignment, integration, and advancement of goals meet the ministry mandate.

This position is responsible for coordinating and driving processes related to AU's in the areas of:

- Business continuity planning (BCP)
- Contract and procurement management services
- Information management and technology,
- Freedom of Information and Protection Privacy (FOIP)
- Occupational health and safety
- Finance, legal services, internal communications etc.
- Implementation of the Enterprise resource planning (ERP) process

The Ministry Supports Officer provides advice and support in the management of shared services to ensure the department achieves optimal service levels. This position is expected to build and maintain relationships and enhance understanding of the department's business requirements to preserve and improve AU's services.

Co-ordinating the facilities budget to ensure AU needs are met for all teams, including the maintenance of equipment is also central to the responsibilities in this role.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
- **Systems Thinking**: This position takes long-term view towards organizations’s objectives,seeks stakeholder perspectives.anticipates outcomes and potential impacts in fulifilling this role’s responsibilities.
- **Agility**:As an operational role this position is frequently changing priorities, the individual needs to adapt and report appropriately to make potentially impacted areas aware. Must think pro-actively and readily adapt leading practices into everyday role.
- **Creative Problem Solving**: This role will deal with problems daily and is expected to offer solutions that fit within GoA standards and guidelines, including the need to leverage workarounds and inventive processes.

This link will assist you with understanding competencies:
**Qualifications**:

- University graduation in a related field plus 2 years progressively responsible related experience; or equivalent as described below.
- **Equivalency**: Directly related education or experience considered on the basis of:
- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education

**Preferred assets in this role**:

- Detailed understanding and experience in Purchasing and contract management practices as well as the Treasury Board and Finance(TBFD) guidelines for contracts and small purchases
- Experience in graphics software to both manage floor plans and create graphics (posters and signage)
- Experience with reading and managing floor plans, user space needs and determining floor weigh load:

- Infrastructure building management and furniture software such as Work Order Tracking Requests(WORTs) and FWORTS
- General building software (GWL, Access card management)
- Optional Remuneration Arrangement - OpRA (Parking)
- Holman Fleet management software

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

**Notes**:
**Hours of Work**
- 7.25 daily hours
- 36.25 weekly hours
- 8:15AM to 4:30PM (Monday to Friday)

**Location**: Oxbridge Place, Edmonton, AB

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate

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