Manager, Enrolment Services Modernization

3 weeks ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15348**Posting Title**
- Manager, Enrolment Services Modernization**Classification**
- Band 8**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**
- Saskatchewan Polytechnic Administrative Offices**Building**
- Saskatoon Campus, 4th Ave.**Other Building**

**Date Posted**
- 05/10/2024**Closing Date**
- 05/19/2024**JIQ #**

**Start Date**
- 06/01/2024**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- OOS**Hours of Work**
- OOS (Typically M-F/core hours)**Salary Range**
- Out of Scope Salary Table**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Monday to Friday - 7.5 hours per day**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- The Manager, Enrolment Services Modernization (ESM) is accountable to the Director, Enrolment Services and Registrar and is responsible for the development, coordination and implementation of the Enrolment Services Modernization program and the various projects included in the program. The manger is responsible for developing and implementing all aspects of the Enrolment Services Modernization program and projects using the Guiding Principles of ESM and the ESM Steering Committee’s priorities that were chosen from the Academica Group plan.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Enrolment Services Modernization Leadership**
- Develop and implement annual strategic and operational plans that enact the vision and priorities of the Enrolment Services modernization program.
- Provide leadership and direction, delegate and monitor the actions of program participants to ensure strategic objectives and operational plans are executed within their approved cost and schedule.
- Plan and conduct systematic reviews of initiatives with all stakeholders.
- Actively model and implement principles of management, leadership, mentoring, and motivation.
- Provide expertise, guidance and advice via the sharing of specialized knowledge.
- Provide project management expertise, leadership and direction to new initiatives.
- Provide clear and concise policy interpretation and procedural guidance.

**Relationship Management**

**Internal**
- Work collaboratively with the manager, student information systems to test and evaluate proposed changes to student information systems.
- Collaborate with the Director Enrolment Services and Registrar and other campus registration services managers in the development and implementation of consistent Saskatchewan Polytechnic strategic plans.
- Establish and maintain effective relationships with faculty, administrative staff and various Deans, Directors, Associate Deans, etc.
- Work with project participants reports to address project implementation issues and ensure effective relations.

**External**
- Manage complex situations escalated from registration service representatives or other Saskatchewan Polytechnic staff regarding program implementation and operationalization
- Maintain a network of colleagues at various postsecondary institutions to aid in the sourcing of best practices utilized in the creation and revision of Enrolment Services Modernization operations

**Resource Allocation and Management**
- Plan, create, implement and monitor operating and capital budgets associated to the Enrolment Services Modernization program.
- Monitor financial performance against objectives and conduct regular reviews to ensure adherence to established budgets.
- Complete and provide quarterly budget reports and corresponding variance explanations.
- Escalate budgetary concerns to Enrolment Services Modernization program sponsor where staffing/project priorities require reconsideration.
- Ensure resources are allocated in accordance with Saskatchewan Polytechnic policies and procedures.
- Develop, implement and monitor innovative solutions to resource challenges.
- Provide monthly and ad hoc financial reports to the Director Enrolment Services and Registrar and/or project sponsor as required.

**People Management**
- Ensure a positive, diverse and inclusive work and learning environment for project participants.
- Provide mentorship, coaching and development opportunities for project participants to enhance performance and to enable project participants to achieve their accountabilities.
- Determine and com

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