Facilities Coordinator

3 weeks ago

Vancouver, Canada Vancouver Shipyards Full time

**Facilities Coordinator - 6 Months Limited Term**:
The Facilities Coordinator has the primary accountability for the maintenance of the Seaspan facilities, which includes general office maintenance, minor repairs, painting, electrical, landscaping, space planning, renovations and office moves.

**Note: Due to business needs, this position is required to be fully on-site based at Vancouver Shipyards - 50 Pemberton Avenue North Vancouver**

**What you'll do**
- Troubleshoots all facilities related concerns such as air conditioning, heat, lighting and plumbing problems. Performs regular facility maintenance work such as landscaping, carpet/wall touch up. conducts daily office troubleshooting such as workstation problems/requests and assisting the IT department with phone and computer cabling requests. This includes both hands-on troubleshooting as well as directing, training, and overseeing work done by direct reports.
- Performs minor repairs and handyman work (e.g., painting, electrical, plumbing, etc.) as required. For major repairs and maintenance work, sources, evaluates and selects appropriate sub-contractors to perform the work. Also responsible for supervising and approving work completed by sub-contractors to ensure quality.
- Budget input to the Director of Insurance & Risk Management covering maintenance requirements for all responsible facilities.
- Project management for new space constructions and/or renovations. This involves meeting with the project leaders and the responsible Executives, identifying needs and the required functionalities/features, preparing design layout/drawings, sourcing, evaluating, and selecting appropriate contractors, equipment and furniture, as well as putting together project proposals that include the construction specifications, costing and completion timelines for approval.
- Once approval is received, proceeds with the implementation of the construction/ renovation. Mobilizes internal resources where possible to complete work. When contractors are involved, coordinates the timing/schedule of different trades to ensure smooth completion of project.
- For internal office moves, this role will work with the responsible Executives to ensure a clear understanding of the move objectives, fine-tune the move plan, discuss implementation tactics (timing, logistics, resources/equipment required, etc.). This role is in charge of the implementation of the move, which includes coordination with the affected parties, determining the best timing for the moving to limit down time, purchasing/arranging of all required logistics (e.g., furniture, workstations, materials, etc.)
- Assists in maintaining corporate vehicles (serving appointments).
- Works in collaboration with the Executive Assistants to plan and organize company and staff events (e.g., family picnic, commissioning’s, retirements, charity events, etc.). This involves assisting in the planning of the event, ordering all required equipment, food and entertainment, setting up for the event, as well as cleaning up. Set up rooms for meetings throughout the Pemberton site.
- Manages Janitorial for most North shore sites. Requesting special cleanings and dealing with deficiencies in regard to cleaning.

**What you'll bring**
- Completion of Grade 12 education.
- 3-5 years of experience.
- Experience of managing facilities is an asset.
- Hi level of security clearance required.
- General tradesman knowledge and skills. Knowledge of Seaspan facilities is an advantage.
- Strong customer service orientation and troubleshooting skills.
- Must be a creative problem solver.
- Effective communication and people skills.
- Flexible, trustworthy and reliable. Strong abilities to prioritize and multi-task.
- Computer skills in Word, Excel, and Building Management Systems for HVAC etc.

**Why you’ll love working here**
- We also provide a best-in-class health and wellness benefits package for this position that includes such things as full health care (including unlimited physiotherapy), dental, vision, medical leave coverage, wellness/fitness reimbursement for memberships or registration fees, and an Employee Family Assistance Program (EFAP) through Homewood Health.

**About us**

**Seaspan Shipyards**: Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels. Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.

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