![BGIS](https://media.trabajo.org/img/noimg.jpg)
Bilingual Project Administrator
4 weeks ago
Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
SUMMARY
The Bilingual Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
KEY DUTIES & RESPONSIBILITIES
Project Set Up
- Inputs project information into databases and completes project set up process
Project Tracking and Documentation
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
- Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
Project Financial Administration
- Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
- Executes the purchase order process.
- Reconciles purchase orders to invoices to ensure accuracy.
Project Reporting
- Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Reviews and communicates risks to Project Managers.
Project Close Out Administration
- Executes project close out requirements.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
- Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
- Reviews and reconciles actual project expenses against cost estimates.
- Other duties as assigned.
**KNOWLEDGE AND SKILLS**
- Community college diploma
- 1 to 3 years of project administration or administrative work experience
- Strong administrative and organizational skills
- Ability to provide project administration support
- Ability to maintain accurate data
- Strong attention to detail and data accuracy
- Ability to extract and compile data into reports
- Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
Licenses and/or Professional Accreditation
- Demonstrates an interest in pursuing Project Management Institute Accreditation
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success
-
Bilingual Project Administrator
3 weeks ago
Montréal, Canada Auum solutions Full time_**Applicant must be in Quebec**_ **Title**: Bilingual Project administrator **Location**:Virtually 100% teleworking but must be easily available in person for occasional meetings in downtown Montreal **Duration**:5 months with 12 month renewal on an hourly basis of 37.5 hours/week **Keypoints/ Highlights**: - Minimum of 3 to five (5) years in project...
-
Project Manager
2 months ago
Montréal, Canada Project Management Centre Full timePMC Project Managers report to a PMC Account Manager, and work directly with the client’s PMO and/or Project and Program Managers to deliver successful project outcomes. This position supports the management of a project or program and includes managing project teams in the completion of their deliverables, as well as being involved in the planning and...
-
Project Manager
2 days ago
Montréal, Canada Project Management Centre Full timePMC Project Managers report to a PMC Account Manager, and work directly with the client’s PMO and/or Project and Program Managers to deliver successful project outcomes. This position supports the management of a project or program and includes managing project teams in the completion of their deliverables, as well as being involved in the planning and...
-
Bilingual Project Assistant
2 weeks ago
Montréal, Canada CHSSN Community Health and Social Services Network Full time_**f you take out the team in teamwork, it’s just work. Now who wants that?**_ **- Matthew Stover.** **Are you a team player, with a positive outlook, who enjoy helping others? With bilingual skills, in French and English?** **Are you** **digitally-savvy and able to work across multiple platforms** (Office 365, Airtable, WordPress, Canva )? **Do you love...
-
Bilingual Office Administrator
2 days ago
Montréal, Canada BluMetric Full time**Employment Type**: Full-time, Permanent **Employee Referral Bonus**: Eligible **Requisition #**: 3-103 **The Opportunity**: BluMetric Environmental Inc. is searching for a Full Time Bilingual Office Administrator (OA) to work with an OA team to ensure effective and efficient operations. The job requires performing an array of administrative duties...
-
Administrative Assistant
6 days ago
Montréal, Canada Carmichael Engineering Ingénierie Carmichael Full timeWith us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued and...
-
Bilingual Administrator
2 months ago
Montréal, Canada MOBIA Technology Innovations Full timeBilingual Administrator MOBIA Technology Innovations is a Systems Integration company with multiple business unit areas: Broadband Wireless Services, Managed Services, Infrastructure Solutions, Cybersecurity, and Application and Data Services. Working with Telecommunication Service Providers, Government, Healthcare, and Enterprises across Canada, MOBIA has...
-
Bilingual Administrator
3 weeks ago
Montréal, Canada MOBIA Technology Innovations Full timeBilingual Administrator MOBIA Technology Innovations is a Systems Integration company with multiple business unit areas: Broadband Wireless Services, Managed Services, Infrastructure Solutions, Cybersecurity, and Application and Data Services. Working with Telecommunication Service Providers, Government, Healthcare, and Enterprises across Canada, MOBIA has...
-
Project Control Officer and Scheduler
2 months ago
Montréal, Canada Project Management Centre Full timePMC Project Control Officers and Schedulers report to a PMC Account Manager, and work directly with the client’s PMO and/or Project and Program Managers to facilitate the delivery of successful project outcomes. This position supports project managers in the completion and maintenance of their project management deliverables, specifically as it pertains to...
-
Project Control Officer and Scheduler
2 days ago
Montréal, Canada Project Management Centre Full timePMC Project Control Officers and Schedulers report to a PMC Account Manager, and work directly with the client’s PMO and/or Project and Program Managers to facilitate the delivery of successful project outcomes. This position supports project managers in the completion and maintenance of their project management deliverables, specifically as it pertains to...
-
Project Administrator
2 weeks ago
Montréal, Canada Alithya Full time**Project Administrator** **:montreal **Montreal, Quebec, Canada****: Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team. At the heart of Alithya’s values is the well-being of our employees and...
-
Project Administrator
2 weeks ago
Montréal, Canada L3Harris Technologies Full timeThe L3Harris MAPPS Global business is a leading global supplier of controls and simulation solutions for marine, power and space sectors. Headquartered in Montreal, Quebec, Canada, L3Harris MAPPS Inc. has businesses and sites in Canada, Germany, India, Malaysia, and the United Kingdom. L3Harris MAPPS Inc. is a subsidiary of L3Harris Technologies. L3Harris...
-
Bilingual Administrative Assistant
2 months ago
Montréal, Canada Santelli Asset Management Full time**Job Overview**: **Key Responsibilities**: - Manage office administrative tasks including answering phones, scheduling appointments, and maintaining files. - Utilize QUICKBOOKS for invoicing, billing, and financial record-keeping. - Utilize Excel for tracking various data and generating reports. - Create and format documents, letters, and presentations...
-
Bilingual Translation Administrative Assistant
2 weeks ago
Montréal, Canada Broccolini Construction Inc. Full timeAs part of our priority to create a diverse and inclusive environment, Broccolini is committed to hiring more Indigenous people in our workforce, therefore preference for this role will be given to those who self-identify as an Indigenous person._ - Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive...
-
Office Administrator
7 days ago
Montréal, Canada ISS Facility Services Full timeOFFICE ADMINISTRATOR (BILINGUAL) ISS is a global facility management company with over 500,000 employees throughout 52 countries. We are seeking goal oriented, value driven & customer focused people to join our team. ISS services a wide range of sectors including Business & IT, Healthcare, Manufacturing, Pharmaceuticals, Aviation & Transportation, Education...
-
Bilingual Project Manager
1 month ago
Montréal, Canada ComTech Energy Full timeWe’re building a better future, for everyone._ ComTech Energy is a leading-edge provider of proprietary mobile fuelling solutions for CNG, RNG, and Hydrogen. With the demand for low-carbon fuels on the rise, ComTech brings a unique value proposition, innovative solutions, and exceptional customer focus. Finning International, and its subsidiary 4Refuel,...
-
Bilingual Project Manager
3 weeks ago
Montréal, Canada CBI Health Full time**Bilingual Project Manager, Real Estate** CBI Health is Canada's leading community-based healthcare provider, delivering both rehabilitation and home health services. Our integrated, interdisciplinary network delivers physical and mental health services in clinic, home and facility settings or remotely through virtual care / telehealth. With over 133,000...
-
Bilingual Project Manager
2 weeks ago
Montréal, Canada ComTech Energy Full timeWe’re building a better future, for everyone._ ComTech Energy is a leading-edge provider of proprietary mobile fuelling solutions for CNG, RNG, and Hydrogen. With the demand for low-carbon fuels on the rise, ComTech brings a unique value proposition, innovative solutions, and exceptional customer focus. Finning International, and its subsidiary 4Refuel,...
-
Project Manager
2 weeks ago
Montréal, Canada Auum solutions Full time**Title**:Application Project Manager - Bilingual **Location**: Montreal, QC (Hybrid - 1 day per week from office) **Type**: Long Term Contract (7+ months) **Introduction**: Join a rock-solid organization as our client’s next Application Project Manager and sit at the center of projects that drives decisions. You’ll help one of Canada's most trusted...
-
Bilingual Administrative Assistant
2 days ago
Montréal, Canada equipe&co Full time**Job description** Our Client with renowned experience in Real State is seeking a dynamic and highly organized **Bilingual Office Administrator with strong accounting skills** to join their real estate team. As a crucial member of their organization, you will be responsible for providing excellent customer service to clients, utilizing your bilingual...